accounting hr assistant.

✓ Health Insurance
✓ Dental Insurance
✓ Vision Insurance
✓ Life Insurance

Job Description:

The HR and Accounting Assistant will provide essential administrative and clerical support to both the Human Resources and Accounting departments, ensuring the smooth and efficient operation of payroll, general HR duties, invoicing, accounts receivable, and overall office functions. This dual-role position requires exceptional organization, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities:

• Human Resources (HR) and Payroll Duties (Approx. 50%) Payroll Processing:
• Assist in the preparation and processing of bi-weekly payroll, including collecting, verifying, and entering time and attendance data.
• Maintain and update employee records in the HRIS (Human Resources Information System) with changes in compensation, status, benefits deductions, and personal information.
• Address basic employee questions regarding pay, deductions, and time off accruals.
• General HR Support:
• Maintain accurate and confidential employee files (physical and digital), ensuring compliance with record- keeping requirements.
• Support the onboarding process for new hires, including preparing new hire paperwork, ensuring completion of necessary forms, and coordinating introductory logistics.
• Assist with benefits administration support, such as distributing enrollment forms, and tracking eligibility.
• Track and maintain records for employee leave (e.g., PTO, sick leave, FMLA). Assist with various HR-related administrative tasks, such as employment verifications and general employee correspondence.
• Accounting Duties (Approx. 50%) Accounts Receivable (AR) and Invoicing:
• Prepare, generate, and distribute accurate and timely customer invoices.
• Apply customer payments and ensure all receipts are correctly posted to the general ledger.
• Monitor Accounts Receivable aging and assist with collections efforts by contacting customers regarding overdue balances.
• Process and record daily bank deposits.
• General Accounting and Office Support:
• Perform routine data entry for financial transactions to maintain accurate accounting records.
• Assist with month-end closing activities as needed, including simple reconciliations.
• Maintain organized and accessible accounting files and records.
• Provide clerical support to the Accounting and HR teams, including filing, scanning, copying, and preparing routine correspondence.

Education: High School Diploma

• High School Diploma or equivalent; Associate's degree in Accounting, Business, Human Resources, or a related field is a plus.

Experience: 12 months

• 1-2 years of experience in an administrative, HR, or accounting support role, with exposure to payroll or accounts receivable functions.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with strong Excel skills (basic formulas, data entry).
• Experience with an HRIS and/or Accounting software (e.g., QuickBooks, ADP, Paychex, etc.).
• Demonstrated ability to maintain the highest level of confidentiality and professionalism.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Working knowledge of basic payroll practices and general HR functions.
• Familiarity with Accounts Receivable processes and billing/invoicing best practices.

Related Experience: Human Resources, Accounting, Full Time, Temp to Hire, First Shift, Somerset, PA, Full Time