The Temporary Accounts Payable Clerk is responsible for the efficient and accurate processing of a high volume of vendor invoices. This role supports the AP Department in ensuring that all obligations are paid in a timely manner, maintaining strong vendor relationships, and adhering to internal controls.
Schedule and Compensation Details
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Standard Schedule: Monday through Friday, 7:30 AM start time.
Work Hours: Anticipate 40 to 45 hours per week; overtime is minimal.
Weekend Requirement: Occasional work on a Saturday may be required, though this is infrequent.
Compensation: $15.00 per hour.
Required Qualifications
Experience: A minimum of one (1) year of recent experience in accounts payable, bookkeeping, or a general accounting environment.
Technical Skills: Proficiency in data entry with a high degree of accuracy and speed; experience working with accounting software/ERPs is preferred.
Core Competencies: Strong attention to detail, excellent organizational skills, and the ability to manage time effectively to meet tight deadlines.
Preferred Qualifications (Assets)
Prior experience or familiarity with Sales & Use Tax principles.
Demonstrated history of successful vendor and internal customer communication.
Responsibilities:
Essential Duties and Responsibilities
Invoice Processing (High Volume): Execute accurate and timely data entry of vendor invoices across multiple accounting platforms.
3-Way Match: Match incoming invoices with corresponding Purchase Orders (POs) and receiving documentation (when applicable) before processing for payment.
Workflow Management: Manage the routing of invoices to relevant internal stakeholders for required approvals.
Verification and Reconciliation: Perform daily check-off and verification of invoices; conduct a comprehensive review of all invoices prior to the scheduled weekly payment run.
Communication: Serve as a primary contact for vendors and internal departments, communicating clearly to resolve invoice discrepancies, missing documentation, or payment inquiries.
Statement Review: Conduct monthly review and reconciliation of vendor statements against company records.
Filing & Archiving: Maintain organized and accurate electronic and/or physical filing of paid invoices.
Other Duties: Assist the AP team with special projects, administrative tasks, and other duties as assigned.
Working hours: 7:30 AM - 4:30 PM
Skills:
Sales & Use Tax Experience: Familiarity with or exposure to Sales & Use Tax regulations.
Multiple System Experience: Experience working with different ERP or accounting software systems.
Vendor Statement Reconciliation: Specific skill in reviewing and reconciling monthly vendor statements.
Education:
No Degree Required
Experience:
1-4 years
Qualifications:
High-Volume Data Entry: Proven ability to input data quickly and with high accuracy.
1+ Year AP/Accounting Experience: Foundational knowledge of accounting practices, specifically Accounts Payable workflows.
Invoice Processing Fundamentals: Understanding of how to process invoices, including the core concepts of the 3-Way Match (connecting invoices to Purchase Orders).
Time Management & Organization: Demonstrated ability to prioritize a high volume of work and meet strict daily and weekly deadlines (e.g., payment runs).
Attention to Detail: Meticulousness in verifying invoice details, amounts, and approvals to ensure accurate payments.
Communication Skills: Professional written and verbal communication for corresponding with vendors and internal departments to resolve discrepancies.
Are you looking for your next exciting opportunity as an Accounts Payable Clerk? Bring your meticulous attention to detail and high-volume processing experience to our team! This full-time, temporary role is your chance to immediately impact our accounting workflow.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).