Spherion Staffing & Recruiting is seeking a highly organized, detail-oriented, and responsive Administrative Associate for a fully remote contractor position to support the day-to-day administrative and financial operations of our team. This role serves as a key coordination partner - helping internal processes run smoothly by managing administr
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ative workflows, supporting financial documentation, coordinating scheduling, maintaining project-tracking systems, and developing the systems and processes that keep the organization running efficiently. While the position is completely work-from-home, candidates must reside in Washington State and be available to work during Pacific Time business hours. The ideal candidate is proactive, dependable, and energized by creating order, following through on details, and keeping multiple moving pieces organized. They manage competing priorities, timelines, and follow-through with minimal oversight - and they bring an instinct for building better systems where none yet exist.
Responsibilities:
- Track and process vendor payment requests, sponsorship payments, reimbursements, and other routine finance-related documentation and approvals.
- Maintain organized records of submissions, approvals, and payment-related documentation to ensure accuracy and timely submission.
- Monitor and manage the inbox, responding to routine inquiries, routing messages, and flagging time-sensitive requests.
- Coordinate and schedule meetings for staff, partners, and prospective grantees while managing calendar logistics and meeting preparation.
- Develop, document, and refine workflows, trackers, and standard operating procedures (SOPs) to help streamline recurring work across the team.
- Create and maintain spreadsheets and project-management tools to support leadership in tracking timelines and deliverables for major initiatives.
Working hours: 9:00 AM - 5:00 PM
Skills:
- Experience designing, documenting, or improving administrative systems, workflows, or processes.
- Strong follow-through and a proven ability to manage multiple priorities and timelines simultaneously.
- Comfortable working independently, managing recurring administrative processes, and taking initiative with minimal oversight.
Education:
No Degree Required
Experience:
1-4 years
Qualifications:
- Minimum of 2 years of experience in administrative, operations, finance support, or executive support roles.
- Proficiency with Google Workspace, spreadsheets, and project-tracking tools.
- Strong written and verbal communication skills with exceptional attention to detail.
- Must be located in Washington State and available to work during Pacific Time business hours (~32 hours per week).
If you are a proactive system-builder who thrives on organization and detail, apply today to support these vital day-to-day administrative operations!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).