contracts administrative coordinator.

As the Contracts Administrative Coordinator, you will play a central role in maintaining contract lifecycle systems, coordinating vendor compliance, and assisting operations leadership with project administration.

Responsibilities:
-Developing, implementing, and maintaining tracking systems for service contracts, renewal dates, inspection schedules, insurance expirations, and vendor requirements.
-Proactively monitoring project timelines and notifying management and key stakeholders of upcoming renewals, deadlines, and project closeout steps.
-Coordinating service contract administration across key operational areas (including HVAC, security, landscaping, legal, accounting, and facilities).
-Managing Architectural Review Committee (ARC) documentation intake, tracking, and Board review preparation to ensure a transparent approval process.
-Organizing job files, bid packages, contractor communications, change orders, work-in-progress logs, and project cost records.
-Distributing bid documents to contractors, tracking responses, and managing correspondence for bidding outcomes.
-Tracking vendor compliance monthly???including certificates of insurance, W-9 forms, permits, and Notices of Commencement???to maintain audit-ready records.
-Reviewing contractor invoices and payment applications alongside the Operations Manager to verify accuracy prior to processing.
-Creating and managing resident communication processes regarding project timelines, disruptions, and updates.
-Maintaining detailed building inspection records, warranties, asset information, and digital photo logs.
-Providing administrative backup coverage for office operations and building positive relationships with residents, vendors, and team members.

Working hours: 8:00 AM - 4:30 PM

Skills:
-Working knowledge of construction-related office duties and construction terminology.
-Experience with project cost tracking, bid specification prep, or vendor invoice reviews.

Education:
High School

Experience:
1-4 years

Qualifications:
-High school diploma or equivalent.
-Minimum of two (2) years of general office experience with strong typing speed and accuracy.
-Proficiency in Microsoft Office (Excel, Word, Outlook) and strong computer aptitude.
-Exceptional attention to detail, organization, and proactive follow-up skills.
-Strong interpersonal skills with demonstrated patience, diplomacy, and professional communication abilities.
-Ability to multi-task effectively in a dynamic environment and perform standard office physical duties (sitting, reaching, bending, lifting up to 40 lbs)


--Apply Now on this Post!
--Skip the wait times and Call / Text our office to schedule an interview at 239-939-9999
--Apply in person Monday-Friday between the hours of 9:00am-12pm at 12500 World Plaza Ln Bldg 40 Suite 1, Fort Myers, FL 33907

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).