executive administrative assistant.

As an integral part of our team, you will handle sensitive administrative tasks ranging from complex scheduling to meticulous document management. We are looking for a "right-hand" professional-someone with the experience to anticipate needs and the humility to handle any task, large or small, with excellence.

Responsibilities:
Executive Scheduling: Manage complex calendars and coordinate high-level interviews and meetings.

Document Management: High-volume filing, sorting, and organization of physical and digital paperwork.

Professional Communication: Serve as a primary point of contact, ensuring all internal and external correspondence is handled with poise and clarity.

Office Operations: Execute general administrative duties with a "willingness to do anything requested" to keep operations running smoothly.

Working hours: 8:00 AM - 5:00 PM

Skills:
Advanced Microsoft Excel: Ability to use VLOOKUPs, Pivot Tables, and data formatting to organize complex spreadsheets.

Calendar Mastery: Experience managing "calendar Tetris"-handling conflicting interview times and time zone differences across Microsoft Outlook.

Information Architecture: The ability to not just "file" papers, but to create a logical system that makes documents easy to retrieve.

Digital & Physical Correspondence: Proficiency in drafting formal memos and managing sensitive physical mail.

Discretion & Confidentiality

Anticipatory Thinking: Not just waiting for instructions, but seeing that a meeting is running long and proactively adjusting the next two hours of the schedule.

"No Task Too Small" Mentality: A rare blend of high-level executive competence and the humility to handle basic sorting or office errands without ego.

Clear Verbal Articulation: A polished phone presence and the ability to represent the company professionally to external partners.

Education:
High School

Experience:
1-4 years

Qualifications:
Maturity & Experience: Proven track record in an assistant or executive admin role.

Technical Proficiency: Advanced skills in Microsoft Office, specifically high-level competency in Excel.

Professionalism: Maintain a work-appropriate demeanor and appearance at all times.

Adaptability: A proactive attitude and the ability to pivot between tasks quickly.


Ready to make an immediate impact?
If you are a seasoned administrative professional looking for a high-visibility role where your expertise will be truly valued, we want to hear from you. Apply today and send your resume and a brief note on your availability to sophiaschuermann@spherion.com

Let's get to Work!

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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).