The Facilities Coordinator supports the day-to-day operation, maintenance, and safety of our clients offices and operational sites. This role coordinates maintenance and repair requests, schedules vendors and contractors, maintains office services and supplies, and supports physical security and safety programs. Serving as the first point of contact for facilities needs, the Coordinator keeps work environments safe, functional, and welcoming for employees and visitors, and success is measured by response time on facilities requests, vendor performance, and site readiness.
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Responsibilities:
Receive, triage, and track facilities work orders and maintenance requests through to completion, communicating status to requesters.
Schedule and coordinate vendors and contractors for maintenance, repairs, janitorial, landscaping, and other site services, verifying work quality and completion.
Perform routine site inspections and light maintenance tasks, escalating larger issues to the Facilities Manager / Director.
Maintain office services, including supplies inventory, mail and shipping/receiving, furniture and space setups, and meeting-room readiness.
Support onboarding and offboarding logistics, including workspace assignments, badges, and access-control updates.
Support safety and compliance programs, including fire and life-safety inspections, OSHA-related documentation, emergency preparedness supplies, and incident reporting.
Maintain accurate facilities records, including vendor contracts, certificates of insurance, maintenance logs, and floor plans.
Process facilities invoices and purchase requests, tracking spend against budget in partnership with the Facilities Manager / Director.
Assist with office moves, expansions, and special projects as assigned.
Performs other related duties as assigned.
Working hours: 8:00 AM - 5:00 PM
Skills:
Experience coordinating vendors or contractors in a multi-site environment.
Familiarity with badge/access-control and camera systems.
OSHA 10 or similar safety training.
Education:
High School
Experience:
1-4 years
Qualifications:
Strong organizational skills and the ability to manage multiple open requests and vendor schedules simultaneously.
Effective verbal and written communication with employees, vendors, and building management.
Basic knowledge of building systems (HVAC, electrical, plumbing) sufficient to triage and describe issues accurately.
Proficiency with Microsoft Office and comfort using work-order, badge/access, or ticketing systems.
Customer-service orientation with a proactive, hands-on approach to problem-solving.
High school diploma or equivalent (Associate???s preferred); 2???4 years of facilities support, office coordination, property management, or a related role.
Valid driver???s license and ability to travel between local company sites (all levels).
An equivalent combination of education and experience may be considered.
If interested call or text 260-496-9900!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).