Spherion Staffing is looking to hire a Legal Administrative Assistant with exceptional administrative and research skills to work within a local company. The LAA will perform legal administrative support for an assigned group of Attorneys and Paralegals, with a specialization in supporting an Energy/Regulatory practice, including document creation and revision, scheduling internal and external meetings, managing and maintaining legal documents, databases, and electronic records and files, assisting in supporting business development and other duties as assigned.
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This position requires a motivated individual who is a self-starter and a quick learner. The individual must have excellent communication and organizational skills, the ability to work independently, prioritize tasks effectively and must demonstrate a heightened sense of confidentiality. The individual must also be detail oriented, consistent, and follow through and close out assignments in a timely manner.
This is a hybrid role.
Responsibilities:
-Assist with e-filing for state regulatory proceedings, calendaring deadlines, drafting filings (including redaction of confidential information) and coordinating notice and service requirements, including newspaper publications, messenger, mail, etc.
-Manage outbound discovery and information requests
-Create, proof, redact and format documents for e-filings, including managing state regulatory e-filings; saving and organizing e-filed documents into DMS and Sharefile
-Create, proof, redact and format correspondence and other documents
-Assemble complete permitting opinions
-Maintain Smartsheet schedules
-Initiate, track and provide the necessary follow up on all processes relevant to client file openings and closings
-Provide administrative support for Attorneys with marketing and business development -Set up internal and external meetings to accommodate all parties involved (e.g., WebEx, AV, teleconference, Microsoft Teams, Zoom)
-Entes time for assigned Attorneys, if requested. Creates time reports. Discusses client billing concerns with attorney(s) and works closely with Finance Department to ensure payments are applied to correct client matters
-Assist with pro bono projects
-Assist with management of marketing events
-Assist with business travel
-Assist Attorneys with bar applications
-Assist and support other LAAs in the department in executing their tasks and responsibilities due to absence or assistance needed
Working hours: 8:00 AM - 5:00 PM
Skills:
Prefer a degree or certificate with a Legal Administrative focus
Education:
Associate
Experience:
1-4 years
Qualifications:
-Minimum of 1 year of experience in a legal admin role is required
-Flexible to adapt to changing workloads, reprioritize assigned tasks as need to meet deadlines
-Ability to multitask
-Exhibit excellent communication and customer service
To be considered, please apply online at www.spherion.com/apply
If you have any questions please contact Jovita Smith at jovitasmith@spherion.com
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).