legal secretary and junior office administrator.

The chosen candidate will step into a multi-faceted environment, directly supporting two attorneys with administrative tasks while simultaneously guiding on-site leadership for office procedures, compliance, and facilities. Offering competitive compensation, exceptional benefits, and a generous paid time off package, this role is designed to empower a dedicated professional to thrive and reach a better place in their career.

Responsibilities:
Attorney Support: Provide comprehensive administrative backing for two dedicated attorneys, including daily entry of billable hours.

Client & Meeting Coordination: Manage client communication, coordinate schedules, prepare for upcoming meetings, and administer Notary Public services.

Document Preparation: Draft foundational estate planning documents, such as Power of Attorney, Power of Attorney Revocations, Advance Directives, HIPAA Authorizations, and Guardians Designations, along with building comprehensive post-execution binders.

Facilities Management: Act as the on-site coordinator for office leases, utilities, physical facilities, furniture maintenance, and equipment leasing or repairs.

Office Leadership: Oversee support staff queries regarding office efficiencies, policies, and procedures, ensuring a steadfast commitment to client confidentiality and strict ethical standards.

Event Assistance: Support the coordination of client seminars, professional advisors receptions, dinners, and special office celebrations.

Working hours: 8:30 AM - 5:30 PM

Skills:
A Business Administration degree is preferred.

Prior experience within a Trust and Estate practice is highly beneficial.

Proficiency with legal and administrative software solutions such as Aderant, Time Expert, Adobe Acrobat, and the Microsoft Office suite.

An aptitude for quickly picking up and mastering new internal software applications.

Education:
No Degree Required

Experience:
0-1 years

Qualifications:
Proven experience successfully managing an office environment and its core functions.

Exceptional organizational skills, a strong foundational work ethic, and sharp attention to detail.

Strong verbal and written communication skills.

Demonstrated ability to prioritize tasks, multitask, work independently under pressure, and manage a full workload efficiently


Apply Now on this post!!

We offer weekly open interviews Mondays thru Fridays 9:30am-12noon and then 1pm-2:30pm

Walk-ins welcome, want to skip the wait...
Call us at 239-494-3044 or send us a text today to schedule an interview! We are located at:
4964 Tamiami Trail North
Naples, FL 34103

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).