Spherion RI is seeking a highly organized and proactive Office Coordinator to support daily administrative, reception, and operational functions within a fast-paced manufacturing environment. This role serves as the central point of contact for front office operations while also assisting with documentation, reporting, marketing support, and health & safety compliance.
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The ideal candidate is detail-oriented, reliable, and capable of managing multiple priorities while maintaining professionalism and efficiency. This is a full-time position, Monday through Friday, 7:00 AM - 3:30 PM, with occasional overtime as needed.
Responsibilities:
Front Office & Reception
Serve as the first point of contact for visitors, clients, and employees
Answer and route incoming phone calls professionally
Greet guests and maintain a welcoming front desk environment
Administrative & Documentation Support
Create, update, and maintain records, logs, and spreadsheets using Microsoft Word and Excel
Perform accurate data entry and database updates
Generate reports and assist with internal documentation needs
Operational & Marketing Support
Assist with scheduling, coordination, and office organization tasks
Support marketing-related activities such as preparing materials and coordinating distribution
Assist with special projects and day-to-day operational needs
Health & Safety Compliance Support
Assist management in maintaining health and safety standards in a manufacturing environment
Help ensure compliance with workplace safety procedures and documentation requirements
Support ongoing safety initiatives and reporting needs
Working hours: 7:00 AM - 3:30 PM
Skills:
Previous experience in an office coordinator, administrative assistant, or receptionist role
Familiarity with manufacturing or industrial office environments
Basic understanding of health and safety compliance procedures in manufacturing settings
Experience supporting marketing or internal communications tasks
Ability to work in a fast-paced, multi-tasking environment
Exposure to inventory tracking or reporting systems
Education:
High School
Experience:
1-4 years
Qualifications:
Proficiency in Microsoft Word and Excel (data entry, spreadsheets, reporting)
Excellent organizational and multitasking abilities
Effective verbal and written communication skills
Professional phone etiquette and customer service skills
Ability to handle confidential information with discretion
Attention to detail and accuracy in documentation
Ability to work full-time schedule (Monday???Friday, 7:00 AM to 3:30 PM)
Spherion RI, The Top-Rated Staffing Agency in Your Area!
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).