Spherion Worcester MA is looking for a highly organized and proactive Office Operations Coordinator to serve as the backbone of our daily workspace. In this role, you will ensure a seamless flow of operations, managing everything from meticulous filing systems to the high-level scheduling needs of our leadership team. As an Office Operations Coordinator, you will act as the primary liaison for Human Resources to facilitate a smooth employee experience. If you are a detail-oriented professional who thrives on maintaining order and supporting a tech-forward team, we want to meet you.
...
Responsibilities:
Manage overall office operations and workflow to ensure maximum productivity.
Monitor activity and maintain order on the office floor, addressing facility needs as they arise.
File and organize documents meticulously, maintaining both physical and digital archives.
Schedule and coordinate interviews for Phil and Mike, acting as a primary point of contact for candidates.
Utilize Excel to track department budgets, supply inventory, and scheduling metrics.
Support communication efforts using internal tools, including AI systems to streamline tasks.
Collaborate with Human Resources to ensure all personnel files are up to date and compliant.
Maintain complex spreadsheets in Excel to monitor office utility and vendor performance.
Assist in onboarding new hires and performing various administrative tasks as a key Office Coordinator support.
Coordinate with Human Resources on employee engagement initiatives and office events.
Act as the lead Office Coordinator for all front-of-house guest relations and deliveries.
Leverage advanced Excel functions to generate weekly reports on office operational costs.
Working hours: 8:00 AM - 5:00 PM
Skills:
Office coordination or executive administrative support experience
Advanced Microsoft Excel skills (formulas, reporting, spreadsheet management)
Experience with scheduling interviews and calendar coordination
Knowledge of document control and records management
Familiarity with HR support, onboarding, and personnel file maintenance
Experience using internal software, communication platforms, or AI-driven tools
Budget tracking, vendor coordination, and office supply management
Good customer service and front desk/guest relations experience
Education:
High School
Experience:
1-4 years
Qualifications:
Good organizational and multitasking abilities
Accurate filing and documentation skills (physical and digital records)
Proficiency in Microsoft Excel and general computer applications
Good written and verbal communication skills
Ability to manage schedules, priorities, and deadlines in a fast-paced environment
Attention to detail and high level of accuracy
Problem-solving and proactive decision-making skills
Ability to maintain confidentiality and handle sensitive information
Professional interpersonal skills and ability to work across departments
Administrative support and general office operations knowledge
Spherion MA, The Top-Rated Staffing Agency in Your Area!
Looking for your next job? Visit us, call, or text today for personalized job matching and immediate interviews. Apply now: www.spherion.com/apply/75888
Stay connected! Follow us on Facebook, Instagram, LinkedIn, and TikTok to learn more about Spherion MA and discover your next opportunity.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.