We are seeking a versatile and proactive Office Manager to join our team in Jeffersonville. In this role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. You will provide critical administrative support to our leadership, field teams, and clients by managing a diverse range of tasks-from accounting support and invoice processing to digital document management and scheduling. The ideal candidate is a local professional who thrives in an office environment and possesses the "can-do" attitude necessary to keep our office organized and our projects on track.
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Responsibilities:
Administrative Support: Manage day-to-day office operations, including handling mail, answering phones, and maintaining both physical and digital filing systems.
Accounting & Invoicing: Provide essential support to the accounting department by processing invoices, tracking expenses, and assisting with basic bookkeeping tasks.
Scheduling: Coordinate and manage office calendars, appointments, and potentially assist in scheduling crews or deliveries as needed.
Documentation: Prepare, organize, and submit paperwork for various roofing projects, ensuring all online portals and internal folders are up to date.
Procurement: Assist with ordering office supplies and project-related materials/invoices to ensure no interruptions in service.
Workflow Coordination: Serve as a central point of contact for employees and vendors, ensuring clear communication between the office and the job site.
Working hours: 7:30 AM - 4:00 PM
Skills:
Accounting Software: Familiarity with QuickBooks or similar construction-based accounting software (e.g., Foundation, Sage).
Problem-Solving: A natural ability to troubleshoot administrative bottlenecks and improve office workflows.
Financial Literacy: Solid understanding of basic accounting principles and experience handling invoices.
Education:
No Degree Required
Experience:
1-4 years
Qualifications:
Proven Experience: Prior experience in office management or an administrative role.
Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new industry-specific software or online portals.
Organizational Skills: Ability to multitask and prioritize competing deadlines without losing attention to detail.
Communication: Strong written and verbal communication skills for professional interaction with clients and contractors.
Apply today!
Call or text 812-289-0566 with any questions or to let us know you have applied.
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).