purchasing administrative assistant.

The Administrative Assistant / Purchasing Support role provides comprehensive administrative assistance to ensure smooth daily operations while also supporting the purchasing function. This position is responsible for managing office tasks, coordinating communication, maintaining records, and assisting with procurement activities such as vendor communication, order tracking, and inventory coordination.

Responsibilities:
Administrative Support

- Manage daily office operations, including answering phones, handling mail, and maintaining office supplies.
- Prepare, format, and distribute documents such as correspondence, reports, meeting minutes, and presentations.
- Maintain filing systems (digital and physical) to ensure records remain organized and accessible.
- Assist with onboarding tasks for new employees, including paperwork and workspace preparation.
- Provide support to management and various departments as needed.

Purchasing Support

- Assist with purchase order creation, processing, and follow up.
- Communicate with vendors to request quotes, confirm pricing, and track order status.
- Monitor inventory levels and coordinate with departments to determine purchasing needs.
- Maintain purchasing records, including vendor files, purchase orders, and receipts.
- Support cost saving initiatives by researching competitive pricing and alternative suppliers.
- Assist in resolving order discrepancies, damaged goods, or invoicing issues.

Working hours: 8:00 AM - 5:00 PM

Skills:
- Ability to multitask, prioritize, and work independently with attention to detail.
- Vendor and Customer Service Skills
- Excellent written and verbal communication abilities.
- Great organizational and time management skills.
- Time Management and Data Entry Accuracy
- Professionalism and Team Collaboration

Work Environment:
This role typically operates in an office environment and may involve occasional lifting of office supplies or materials (up to 40 lbs.). Some positions may require limited travel to suppliers or other company locations.

Education:
High School

Experience:
1-4 years

Qualifications:
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- 2+ years of administrative experience; purchasing experience required.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with purchasing or ERP systems.
- Great problem-solving abilities and a proactive mindset.


For immediate consideration apply today with your resume.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).