Are you an energetic, customer-focused administrative professional looking for a meaningful temporary role? Spherion is hiring a Staff Assistant to support the City Clerk's Office in Tavares, FL. If you thrive in a welcoming environment, value day-to-day reliability, and enjoy keeping local government operations running smoothly, this is a great temporary opportunity to make a real impact in your community!
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Schedule: Monday - Friday 8:00 am to 5:00 pm
Pay rate: $16.29/hour
Responsibilities:
- Serve as the primary receptionist, warmly greeting internal and external visitors and directing calls and inquiries to the appropriate departments.
- Provide comprehensive administrative support, including drafting correspondence, preparing technical reports, generating memos, and maintaining filing systems.
- Maintain and schedule official calendars for conference rooms, Council Chambers, city vehicles, and public meetings on the city website.
- Process, prioritize, and distribute daily city mail, purchase orders, and invoices.
- Assist the City Clerk with public records retrieval, document retention schedules, off-site storage management, and document destruction/shredding compliance.
- Help prepare materials for board meetings, attend public meetings to take minutes, and assist with meeting minute transcriptions as needed.
- Record city documents with the Lake County Clerk of Courts and update municipal Code of Ordinances books.
- Notarize and attest official city documents in the absence of the City Clerk or Deputy Clerk.
- Assist with city disaster recovery and emergency response efforts if needed.
Working hours: 8:00 AM - 5:00 PM
Skills:
- Active Notary Public certification in Florida (or the ability to obtain it upon hire).
- Records Management Certification (or willingness to complete within 5 years).
- Bilingual communication skills.
Education:
High School
Experience:
1-4 years
Qualifications:
- Education: High School Diploma or GED equivalent.
- Experience: Minimum of two (2) years of clerical or administrative office experience, including hands-on experience operating a personal computer and data entry equipment.
- Tech Savvy: Proficiency in Microsoft Office 365 (Word, Excel, Outlook).
- Licensure: Valid Florida Driver?s License.
- Physical Capabilities: Ability to lift up to 30 lbs, sit for extended periods, and perform bending/squatting to access file cabinets.
- Key Traits: High level of reliability, great attention to detail, excellent written and verbal communication, and a friendly, energetic personality.
Ready to Apply?
If you're reliable, proactive, and looking for a rewarding temporary administrative role in Tavares, FL, we want to hear from you!
Apply online today at Spherion.com or contact your local Spherion team to get started!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).