accounting and payroll specialist.

Payroll:Prepare, verify, and process weekly payroll for multiple departments and job sites.Review timesheets, resolve discrepancies, and ensure accurate job and cost coding.Maintain payroll records, deductions, and adjustments in compliance with company and regulatory requirements.Assist with certified payroll submissions, prevailing wage compliance, and year-end W-2 processes.Process vendor invoices, purchase orders, and payments; reconcile vendor statements and resolve discrepancies.Prepare and issue customer invoices, track receivables, and follow up on outstanding balances.Support month-end closing activities and provide documentation for audits.Accounts Payable:Process vendor invoices and purchase orders for payment, ensuring accurate account coding and authorization.Verify vendor information, federal ID numbers, and supporting documentation for compliance and audit accuracy.Reconcile vendor statements, identify discrepancies, and follow up on unpaid or duplicate invoices.Monitor outstanding obligations, credit memos, and discount opportunities to optimize cash flow.Assist in preparing check runs, ACH transactions, and petty cash reconciliations.Support monthly closing by reconciling the A/P subledger and preparing documentation for accrual entries.Accounts Receivable:Prepare and submit accurate customer invoices based on project billing schedules and contractual terms.Track payment status, follow up on delinquent accounts, and issue statements as needed.Maintain current and accurate customer account records, including contact details and payment terms.Coordinate with Project Managers and Operations to ensure billing aligns with project progress and supporting documentation.Assist with monthly reconciliation of accounts receivable and revenue, providing schedules for management review.

1-4 years

Construction or field-based industry experience preferred.Experience with Paycom or similar software preferred.

Associate???s degree or higher in Accounting, Finance, or related field ??? or 3???5 years of relevant payroll/accounting experience.Strong understanding of payroll systems, job costing, and general accounting principles.Proficiency in Microsoft Office Suite.Exceptional attention to detail, organization, and confidentiality.Ability to handle multiple priorities in a fast-paced environment.

Associate