The Accounting Assistant plays a key role in supporting the daily operations of the finance department, with an emphasis on Accounts Payable (AP) and project-based cost accounting. This role is responsible for processing vendor invoices, matching purchase orders, accurately allocating expenses across active project codes, and maintaining ledger integrity in accordance with Generally Accepted Accounting Principles (GAAP). Working primarily within QuickBooks Online, the ideal candidate brings high attention to detail, strong organizational habits, and the analytical focus required to track multi-faceted project costs.
...
Responsibilities:
Accounts Payable & Invoice Processing: Review, code, and enter vendor bills, invoices, and expense reports into QuickBooks Online, ensuring appropriate documentation and approvals.
Project Cost Allocation: Accurately split and assign material, labor, subcontractor, and overhead costs to corresponding project accounts and job codes to support real-time job-profitability reporting.
Three-Way Matching & Discrepancy Resolution: Match invoices against purchase orders and receiving documentation; identify and investigate pricing or quantity discrepancies with vendors and internal project managers.
Vendor Management: Maintain accurate vendor records, collect updated W-9 forms, track payment terms, and resolve vendor inquiries regarding payment status.
Reconciliations: Perform monthly reconciliations of accounts payable sub-ledgers against the general ledger, credit card statements, and vendor statements to ensure complete accuracy.
GAAP Compliance & File Integrity: Ensure all recordkeeping adheres to standard GAAP guidelines and internal financial controls.
Working hours: 8:00 AM - 5:00 PM
Skills:
Education: Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Education:
High School
Experience:
1-4 years
Qualifications:
AP Experience: Minimum of 1???3 years of direct experience in Accounts Payable or a general accounting support role.
Software Proficiency: Proven, hands-on experience using QuickBooks Online for day-to-day transaction entry, bill processing, and reporting.
Accounting Knowledge: Solid working knowledge of Generally Accepted Accounting Principles (GAAP) and standard double-entry bookkeeping.
Spreadsheet Proficiency: Working knowledge of Microsoft Excel or Google Sheets (vlookups, basic formulas, pivot tables, and data formatting).
Apply today!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).