We are seeking a detail-oriented, adaptable Accounts Payable Specialist willing to do some administrative work to manage accounting workflows across our multi-entity operations while providing key administrative support. You will handle basic invoice reconciliation (~50 invoices/week), vendor communications, and bill entry with high precision, alongside managing executive scheduling and travel arrangements.
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Responsibilities:
Process, review, and enter approximately 50 vendor invoices per week across multiple business entities.
Perform basic invoice reconciliation to match purchase orders, receipts, and bills accurately.
Maintain vendor relations, responding promptly to inquiries regarding payment status, statements, and account updates.
Ensure accurate multi-entity ledger coding in QuickBooks and track expenses across distinct accounts/companies.
Assist with general bookkeeping, accounts receivable (AR), and basic payroll administrative support as needed.
Coordinate and schedule internal/external meetings, manage executive calendars, and resolve scheduling conflicts.
Book and coordinate domestic travel arrangements, including flights, hotels, ground transportation, and itineraries.
Working hours: 8:00 AM - 5:00 PM
Skills:
Prior experience working in a multi-entity business or multi-location environment (intercompany transactions, multi-class/department tracking).
Education:
High School
Experience:
1-4 years
Qualifications:
1???4 years of experience in bookkeeping, Accounts Payable (AP), Accounts Receivable (AR), or payroll support.
Software Proficiency: Proven, hands-on experience using QuickBooks and Microsoft Excel (Pivot tables and V-LOOKUPS).
Attention to Detail: High level of accuracy in data entry, coding, and line-item reconciliation.
Administrative Agility: Comfortable switching between structured financial tasks and executive support duties.
Communication: Clear, professional verbal and written communication skills for vendor and executive interactions.
Apply today!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).