administrative assistant.

Our client, a large manufacturer in Santa Maria, has an immediate need for a full-time Administrative Assistant to join the team on a long-term basis. As an Administrative Assistant, you will serve as the operational backbone of the team-managing calendars, coordinating high-level meetings, creating confidential documentation, and ensuring seamless office administration. You will balance and prioritize multiple complex administrative requests, providing executive-level support while driving key promotional and forecasting processes.

Responsibilities:
Calendar & Executive Support: Manage complex calendar schedules for key team members, handle telephone coverage, and coordinate group meetings with efficiency and discretion.

Event & Meeting Planning: Organize programs, events, and meetings by securing facilities, arranging catering, sending invitations, managing budgets, and coordinating speakers.

Communication & Correspondence: Answer incoming calls, independently handle inquiries when possible, and design/type general correspondence, reports, and presentations.

Office & Account Operations: Retrieve and distribute mail, maintain digital and hard-copy filing systems, manage supply inventories, and support account forecasting and promotion programs.

Collaboration & Special Projects: Assist on special cross-departmental projects, work closely with external administrative staff to achieve organizational goals, and support basic shipment order execution as needed.

Working hours: 7:00 AM - 3:30 PM

Skills:
Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Education:
High School

Experience:
4-7 years

Qualifications:
Exceptional time management, prioritization, and organizational abilities.

Strong interpersonal, diplomacy, and customer service skills with a high degree of composure under pressure.

Proven ability to handle highly confidential information with absolute discretion.

Self-starter mindset with high energy and keen attention to detail.

Experience with basic shipment order execution is a strong plus.


Ready to take the next step in your administrative career?

Apply online today or contact our local Spherion office to speak directly with a recruiter!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.