administrative assistant.

facilities, information technology, and operations. They will also serve as the front desk administrative assistant who coordinates and supports conference center
meetings held.

Responsibilities:
Office - Administrative Management
Answers, screens, and directs incoming calls using a multiline phone and voice mail system.
Greets, directs and escorts internal and external guests, donors, and volunteers, fielding questions and inquiries.
Manages all office equipment, contracts, services and repairs, including ability to work with and maintain equipment; copier, printer, postage meter, telephone system.
Coordinates and maintains shared meeting space calendars.
Assists with event planning and implementation as needed.
Maintains all common areas including shared kitchen. Ordering and organizing drinks & snacks. Run dishwasher and handle cleanup after office events.
Tracks, organizes, and maintains inventory of office supplies and branded materials, orders from multiple vendors.
Manages indoor and outdoor building maintenance calls and inspections.
Coordinates and supports conference center meetings for internal and external groups. Including coordinating and scheduling meetings, obtaining agreements, greeting attendees, assist with technology in the facility, room setup, and catering support.
Sorts and distributes incoming mail as well as prepares outgoing mail and other correspondence.
Coordinates larger deliveries and supports donation drives led by organization.
Helps communicate with vendors to obtain bids and quotes for services to be provided.
Provides Board support to CEO including agenda preparation and supporting materials, distribution of materials, board meeting arrangements, draft meeting minutes for review by CEO.
Manages internal and external recognitions by tracking dates and milestones.

Finance Support
Maintains a filing system for financial documents, including organizing and filing bank deposits, vendor invoices, and donor pledge forms, and resetting the files annually.
Manages document retention, including preparing archived materials for shredding.
Collects employee credit card receipts, ensures complete documentation, follows up on missing items, and maintains monthly spreadsheet with detailed transaction records.
Checks staff timecards for completion and accuracy, follows up on missing information, and updates PTO balances based on used and available leave.
Assists with mailings such as newsletters, appeals, invoices, thank-you letters, and vendor payments, preparing mail-merge documents in MS Word.
Reviews local newspapers for company and donor mentions and compiles obituary listings relevant to donor record maintenance.

Working hours: 8:00 AM - 5:00 PM

Skills:
Previous executive Administrative Assistant experience preferred.
Competencies
Communication Skills, Relationship Building, Technologically Proficient, Professional
Appearance, Friendly and Engaging.
Manage high-level relationships with a range of stakeholders, including volunteers; nonprofit and corporate senior executives; high-level partners and donors and The Board.
Exercise discretion, integrity, and poise in dealing with a range of confidential or sensitive issues.
Ability to work with CRM system with training.

Education:
Associate

Experience:
1-4 years

Qualifications:
Minimum Qualifications
High school graduate or its equivalent; Associate degree preferred.
Two years of previous office or front desk experience minimum.
Demonstrated proficiency with Microsoft office products (specifically Outlook, Word, Excel, PowerPoint and MS Teams) is required. A professional exam is required.
Work requires typing, editing, and proofing general business correspondence and preparing reports.
Ability to lift 20 pounds is required.
Extended viewing of computer monitor.
Position requires excellent organizational, and strong interpersonal and communication skills. Ability to present in a professional office manner and maintain high level of confidentiality when working with donor information.


Apply www.spherion.com/apply/75102 or call 217-359-4488 for more information

 

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

 

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).