Administrative Coordinator / Warehouse Support
We're looking for a detail-oriented, dependable professional who enjoys keeping operations organized, accurate, and moving forward. In this role, you'll support both office administration and warehouse coordination, helping ensure daily activities run smoothly across the site.
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Primarily office-based, with regular interaction across production and warehouse teams.
May require occasional extended hours or weekend availability during peak periods or to meet business deadlines.
Responsibilities:
Key Responsibilities
Data Entry & Record Management
Accurately enter, update, and maintain data across spreadsheets, databases, and internal company systems.
Perform regular data audits to ensure records are complete, accurate, and up to date.
Prepare reports and organize data for management review and operational decision-making.
Administrative & Office Support
Support day-to-day office operations, including scheduling, answering phones, and welcoming visitors or drivers.
Create, organize, and maintain filing systems in both physical and digital formats.
Draft, edit, and distribute correspondence and other business documents as needed.
Help ensure office supplies are stocked and equipment is functioning properly.
Provide general administrative support to keep daily operations running efficiently.
Warehouse & Logistics Support
Assist in the warehouse as needed, including material handling responsibilities.
Create and manage Bills of Lading (BOLs) for outbound and inbound shipments.
Coordinate with vendors, suppliers, and corporate teams regarding deliveries, pickups, and shipment-related issues.
Support month-end stock counts and assist with inventory management activities.
Serve as a key point of coordination between the office, production, and corporate teams.
Communicate issues, updates, and operational needs promptly and professionally to the appropriate partners.
Working hours: 9:00 AM - 5:30 PM
Skills:
Previous experience in an administrative, office support, or data entry role.
Microsoft Office skills, especially in Excel, including formulas and pivot tables, as well as Word.
Effective and confident with communication and attention to detail.
Education:
No Degree Required
Experience:
1-4 years
Qualifications:
Excellent organizational skills with the ability to manage multiple priorities effectively.
Attention to detail and a commitment to accuracy, even when working under deadlines.
Clear written and verbal communication skills.
Ability to work both independently and collaboratively in a fast-paced environment.
Experience in logistics, inventory management, or supply chain coordination.
Familiarity with ERP systems or similar business software.
Basic understanding of warehouse, manufacturing, or production operations.
This is a great opportunity for someone who thrives in a fast-paced environment, takes pride in accuracy, communicates clearly, and is comfortable jumping in wherever support is needed. If you enjoy a role with variety, visibility, and the chance to make an immediate impact, we?d love to connect. This is a great fit for someone who enjoys organization, problem-solving, and making a direct impact each day. Give us a call today to schedule an interview.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.