- Prepare routine and special fiscal statements. - Processes purchase requisitions and invoices, maintains related records and assists in controlling inventories. - Complete specialized admin. projects as needed and required by the supervisor. - Maintain ledgers, journals and bookkeeping records. - Track statistical data and prepare weekly, monthly and annual reports.- Analyze department programs to ascertain cost on a cost-accounting basis. - Audit incoming and outgoing paperwork concerning fiscal matters for errors and make recommendations for correction. - Prepare payrolls and maintain payroll records. - Maintain petty cash and other funds, process expenditures and reimbursement requests.- Maintain travel authorization files and process travel registrations according to established guidelines.- Assemble or compile data used in preparation of budgets.- Assist in developing and installing accounting and bookkeeping methods and procedures.- Communicate with all divisions concerning the procedures for handling and processing payroll data.- Ensure patron compliance of all policies and procedures.- Provide staff support and administrative analysis work in the development of collective bargaining proposals and agreements.- Receive and record final performance review form and update records accordingly.- Send out individual reminder spreadsheets to each department and performance operations.- Coordinate physical and electronic filing of performance evaluations (Knowledge Lake).- Calculate and record employee merit/pay increases.- Coordinate with Administration Human Resources staff to ensure Personnel Action Form is completed.- Maintain high collaboration with internal and external business partners, ensuring positive departmental and organizational branding, and customer relationships.- Establish and maintain effective, respectful and professional relationships with work colleagues, supervisors and managers. - Perform related duties as required.
1-4 years
- Ability to establish and maintain effective working relationships with co-workers, supervisors, patrons and community members.- Ability to prioritize and organize work and projects- Ability to learn, interpret and apply departmental and District-wide procedures.- Ability to pay attention to detail.- Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all administrative matters.- Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance.- Ability to manage time, resources and adhere to stringent timelines.- Ability to communicate effectively, prepare, disseminate and present data in oral and written form.- Ability to independently interpret, follow moderately complex oral and written Instructions.- Ability to take initiative and assume accountability for task assignments.
- Associate of Arts degree from an accredited college or university with major course work in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor's degree with major course work in accounting, business or related field.- Knowledge of the principles and practices of government accounting, budgeting and fiscal management. - Knowledge of office practices, bookkeeping systems, and computerized record processing.- Knowledge of word processing and spreadsheet software programs.- Highly skilled in managing projects from concept to completion.- Ability to analyze accounting problems and assist in recommending solutions.- Ability to operate a calculator, adding machines, computers and other office equipment.- Ability to prepare reports and express ideas clearly and concisely, orally and in writing.- Able to research payment history and provide reports as needed, prepare all invoices for payment and enter them into New World system (training provided), and research invoice discrepancies, duplicate billing and verify contract amounts.
Associate
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