Behind every successful team is a brilliant strategist running the show. We are seeking a sharp, highly organized Office Manager to own our administrative, bookkeeping, and HR ecosystems. We don't just want a task-master; we want a proactive partner who keeps management sharp and operations seamless. If you have an eagle eye for detail, a passion for accuracy, and the communication skills to interface with everyone from clients to executives, this is your opportunity to make a massive impact.
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Responsibilities:
Prepare and process checks for vendor payments and company expenses
Enter bills, payments, deposits, and basic transactions into QuickBooks Online
Assist with bank account tracking, payment confirmations, and basic account reconciliation support
Maintain organized digital and physical records for invoices, receipts, checks, bills, and vendor documents
General office management, including filing, scanning, organizing paperwork, and maintaining office supplies
Accounts payable and basic accounts receivable tracking
Communicate with vendors regarding payment status, invoices, missing documentation, or account questions
Help maintain spreadsheets, trackers, and internal administrative logs
Assist management with daily administrative tasks and special projects
Follow company procedures for approvals, documentation, and financial controls
Maintain confidentiality of company financial, employee, and operational information
Human Resources duties include ADP Payroll management, onboarding and termination of employees, and maintaining proper employee documentation and secure records
Working hours: 8:00 AM - 4:30 PM
Skills:
4-6 years of experience managing an office
Education:
High School
Experience:
1-4 years
Qualifications:
Prior office, administrative, bookkeeping, or accounting support experience required
Experience with QuickBooks Online
Basic understanding of accounts payable, check writing, vendor payments, and bookkeeping processes
Strong attention to detail and accuracy
Comfortable using Microsoft Excel, Google Sheets, Outlook, and basic office technology
Ability to follow directions, stay organized, and complete assigned tasks timely
Professional communication skills by phone, email, and in person
Reliable attendance and punctuality
Ability to manage confidential information responsibly
Please apply and give us a call at 559-251-4040.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.