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    1 job found for Logistics in Windsor, Wisconsin

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      • Madison, Wisconsin
      • Permanent
      • $55,000 - $65,000 per year
      • 8:00 AM - 5:00 PM
      Spherion in partnership with the State of WI Investment Board (SWIB) is recruiting an experienced administrative professional to perform a variety of administrative duties and provide administrative support to SWIB staff and specifically to senior leaders. The Senior Administrative Assistant will be interacting with internal and external audiences ensuring seamless customer service in all interactions. The successful Administrative Assistant manages and assumes responsibility for working proactively and is team oriented.Responsibilities:- Manage members of the Management Council regarding complex calendars, schedule meetings, and appointments, and assist with daily schedule and logistics. - Back-up support for other senior leaders. - Assembling board meeting materials and posting public meeting notices. - Manage parking ramp assignments, leases, and, visitor stalls. - Process documents for signature using DocuSign and Adobe. - Travel and expense management coordination.- Manage supply inventory, orders, periodicals, and vendor relationships. - Credit and invoice reconciliation. - Manage facility work orders. - Document creation using Excel, Word, and PowerPoint. - General office space organization. - Assist staff with questions and direct them to the correct resources as appropriate. - Prepare presentations and ad hoc meeting material utilizing a combination of MS Office products. - May be required to assist other SWIB personnel as needed in an administrative fashion.- Back-up Duties Include- Act as support for front desk duties such as welcome guests by greeting them, in person or on the telephone. - Answering or appropriately directing inquiries with courtesy, respect, and professionalism. - Provide phone coverage backup for the front desk. - Ensuring copy centers have appropriate supplies. - Manage visitor parking stalls. - Manage badge access as well as the employee onboarding/offboarding process. - Submit service requests for copiers, replenish paper stock for copiers and change ink cartridges, if needed.Working hours: 8:00 AM - 5:00 PMSkills:- Prior experience in an office administration role in a corporate environment is required. - Ability to work on-site required. - Demonstrated customer service skills. - Attention to detail. - Demonstrated success with process improvement and/or automation of workflows. - Self-motivated and driven to keep busy during varied workdays. - Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint). - Strong communication, collaboration, and interpersonal skills. - Ability to work in close collaboration and cooperation with others. - Excellent time management skills and ability to think independently. - Eager to learn and tackle new things to expand knowledge to increase support to the organization. - Ability to lift between 20-30 pounds when completing the task of stocking printer paper throughout the building for backup front desk coverage.Education:BachelorsExperience:4-7 yearsQualifications:- Bachelors degree - 4-7 years of similar or related experience- Docusign experience is a plus Apply today via the apply button in the top right hand corner!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion in partnership with the State of WI Investment Board (SWIB) is recruiting an experienced administrative professional to perform a variety of administrative duties and provide administrative support to SWIB staff and specifically to senior leaders. The Senior Administrative Assistant will be interacting with internal and external audiences ensuring seamless customer service in all interactions. The successful Administrative Assistant manages and assumes responsibility for working proactively and is team oriented.Responsibilities:- Manage members of the Management Council regarding complex calendars, schedule meetings, and appointments, and assist with daily schedule and logistics. - Back-up support for other senior leaders. - Assembling board meeting materials and posting public meeting notices. - Manage parking ramp assignments, leases, and, visitor stalls. - Process documents for signature using DocuSign and Adobe. - Travel and expense management coordination.- Manage supply inventory, orders, periodicals, and vendor relationships. - Credit and invoice reconciliation. - Manage facility work orders. - Document creation using Excel, Word, and PowerPoint. - General office space organization. - Assist staff with questions and direct them to the correct resources as appropriate. - Prepare presentations and ad hoc meeting material utilizing a combination of MS Office products. - May be required to assist other SWIB personnel as needed in an administrative fashion.- Back-up Duties Include- Act as support for front desk duties such as welcome guests by greeting them, in person or on the telephone. - Answering or appropriately directing inquiries with courtesy, respect, and professionalism. - Provide phone coverage backup for the front desk. - Ensuring copy centers have appropriate supplies. - Manage visitor parking stalls. - Manage badge access as well as the employee onboarding/offboarding process. - Submit service requests for copiers, replenish paper stock for copiers and change ink cartridges, if needed.Working hours: 8:00 AM - 5:00 PMSkills:- Prior experience in an office administration role in a corporate environment is required. - Ability to work on-site required. - Demonstrated customer service skills. - Attention to detail. - Demonstrated success with process improvement and/or automation of workflows. - Self-motivated and driven to keep busy during varied workdays. - Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint). - Strong communication, collaboration, and interpersonal skills. - Ability to work in close collaboration and cooperation with others. - Excellent time management skills and ability to think independently. - Eager to learn and tackle new things to expand knowledge to increase support to the organization. - Ability to lift between 20-30 pounds when completing the task of stocking printer paper throughout the building for backup front desk coverage.Education:BachelorsExperience:4-7 yearsQualifications:- Bachelors degree - 4-7 years of similar or related experience- Docusign experience is a plus Apply today via the apply button in the top right hand corner!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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