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    2 Permanent Administrative & Support Services found

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      • Bridgewater, New Jersey
      • Permanent
      • $40,000 - $50,000 per year
      • 9:00 AM - 5:00 PM
      Do you have a reputation for solving problems and making sure everything runs smoothly? Is organization not just your skillset, but your way of life? Are you looking to get an up-close view of how marketing deals are made with some of the largest companies in the world?We are seeking an entry-level Office Assistant/ Junior Marketing Associate to work full-time with our President/Owner to continue growth into a major player in the industry. For over 30 years, we have brought a unique vision to client challenges to develop innovative solutions and consistent successes for some of the biggest names in pharmaceuticals.The Office Assistant/ Junior Marketing Associate will work as the first point of contact for the President/Owner, handling phone calls/personal correspondence and organizing meetings and appointments. An essential liaison between the President/Owner and clients/suppliers, ensures all processes run smoothly and the President/Owner is prepared for each situation. The Office Assistant/ Junior Marketing Associate will need an entrepreneurial spirit, as challenges and situations will need to be anticipated and resolved with little supervision.Responsibilities:Key responsibilities:- Schedule meetings and manage President/Owner's calendar, including offering daily reminders on that day's schedule- Coordinate schedules with the Office Administrator- Support the executive staff as needed - Access and maintain President/Owner's email account- Arrange all business travel, transport, and accommodations (flights, rental cars, hotels, etc.)- Organize conferences and host virtual meetings- Serve as first point of contact between President/Owner and clients/suppliers/staff- Ensure President/Owner has everything needed for meetings, client lunches, etc.- Run personal errands (cleaners, shopping, etc.) when necessaryWorking hours: 9:00 AM - 5:00 PMSkills:- Diverse skill set - organization, self starter, work independently- Excellent communication, organizational, and interpersonal skillsEducation:BachelorsExperience:1-4 yearsQualifications:- Ability to manage multiple projects simultaneously to meet tight deadlines in a fast-paced business environment- Ability to juggle shifting priorities and flow seamlessly from one project to another- Expert in using Mac software, including Mac Mail, iCal, and iPhone apps- Expert in all Microsoft Office and Google applications (Sheets, Slides, Docs)- Proficient in using multiple conferencing software apps, including Microsoft Teams, Google Meet, and ZoomEducation and experience:- Bachelor's degree in Marketing, Communications, or Business Administration (3.4 GPA or higher preferred)- Experience reviewing and editing contracts a plus- 3 years experience as a personal assistant preferred Apply to this job posting for immediate consideration.Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Do you have a reputation for solving problems and making sure everything runs smoothly? Is organization not just your skillset, but your way of life? Are you looking to get an up-close view of how marketing deals are made with some of the largest companies in the world?We are seeking an entry-level Office Assistant/ Junior Marketing Associate to work full-time with our President/Owner to continue growth into a major player in the industry. For over 30 years, we have brought a unique vision to client challenges to develop innovative solutions and consistent successes for some of the biggest names in pharmaceuticals.The Office Assistant/ Junior Marketing Associate will work as the first point of contact for the President/Owner, handling phone calls/personal correspondence and organizing meetings and appointments. An essential liaison between the President/Owner and clients/suppliers, ensures all processes run smoothly and the President/Owner is prepared for each situation. The Office Assistant/ Junior Marketing Associate will need an entrepreneurial spirit, as challenges and situations will need to be anticipated and resolved with little supervision.Responsibilities:Key responsibilities:- Schedule meetings and manage President/Owner's calendar, including offering daily reminders on that day's schedule- Coordinate schedules with the Office Administrator- Support the executive staff as needed - Access and maintain President/Owner's email account- Arrange all business travel, transport, and accommodations (flights, rental cars, hotels, etc.)- Organize conferences and host virtual meetings- Serve as first point of contact between President/Owner and clients/suppliers/staff- Ensure President/Owner has everything needed for meetings, client lunches, etc.- Run personal errands (cleaners, shopping, etc.) when necessaryWorking hours: 9:00 AM - 5:00 PMSkills:- Diverse skill set - organization, self starter, work independently- Excellent communication, organizational, and interpersonal skillsEducation:BachelorsExperience:1-4 yearsQualifications:- Ability to manage multiple projects simultaneously to meet tight deadlines in a fast-paced business environment- Ability to juggle shifting priorities and flow seamlessly from one project to another- Expert in using Mac software, including Mac Mail, iCal, and iPhone apps- Expert in all Microsoft Office and Google applications (Sheets, Slides, Docs)- Proficient in using multiple conferencing software apps, including Microsoft Teams, Google Meet, and ZoomEducation and experience:- Bachelor's degree in Marketing, Communications, or Business Administration (3.4 GPA or higher preferred)- Experience reviewing and editing contracts a plus- 3 years experience as a personal assistant preferred Apply to this job posting for immediate consideration.Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Mankato, Minnesota
      • Permanent
      • $25.00 per hour
      • 8:00 AM - 5:00 PM
      Spherion has partnered with one of the area's premiere manufacturers and we are seeking a qualified, high caliber Executive Administrative Assistant to work directly with their COO and her team in Mankato on operational projects, communications, meeting schedules and most importantly document management and organization.We will provide you with a unique and challenging opportunity to grow and further develop your competencies while helping to improve the company's infrastructure. You will also have the opportunity to work closely with different departments, be in touch with our senior leaders and employees, and develop strong institutional know-how and a diverse skill base.Responsibilities:Support long-term and medium-term business goals and COO planning to ensure the most effective progress on key priorities.Draw on your experience, insight, and judgment to assess complex and often high impact challenges, and recommend solutions that support decision making within operational guidelines.Combine flexibility with on-time delivery in a dynamic working environment, you ensure the highest standard of accuracy, efficiency, and deliverables.Organize and prepare internal and external meetings: executive and management meetings, interviews, and events, and be part of planning key company events involving the COO.Track and support the COO to drive the completion of key deliverables and follow-up on outstanding items.Manage complex calendaring and facilitate the integration and prioritization of business activities.Support administrative staff with regards to additional duties for enhancing quality of life for the office and fostering a strong collaborative environment.Contribute to internal projects as assigned and take over additional tasks as needed.Working hours: 8:00 AM - 5:00 PMSkills:Ability to work autonomously and proactively, think three steps ahead with a passion to serve others. A creative thinker with a team-oriented and growth mindset.Expertise in calendar management, flawless execution of administrative activities, high attention to detail, organization, and process.Strong communication, stakeholder management and problem solving skills.Maintain stable performance under pressure with sound judgment, solution-mindset and flexibility in balancing competing priorities.A terrific work ethic accompanied by an ever-positive, get-it-done attitude.Qualifications:A minimum of 5-years Executive Assistant experience in a dynamic and manufacturing environmentExpert level working experience in Google Suite, Microsoft Office as well as virtual collaboration tools.Fluent in English with excellent written and verbal communication skills. APPLY TODAY!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion has partnered with one of the area's premiere manufacturers and we are seeking a qualified, high caliber Executive Administrative Assistant to work directly with their COO and her team in Mankato on operational projects, communications, meeting schedules and most importantly document management and organization.We will provide you with a unique and challenging opportunity to grow and further develop your competencies while helping to improve the company's infrastructure. You will also have the opportunity to work closely with different departments, be in touch with our senior leaders and employees, and develop strong institutional know-how and a diverse skill base.Responsibilities:Support long-term and medium-term business goals and COO planning to ensure the most effective progress on key priorities.Draw on your experience, insight, and judgment to assess complex and often high impact challenges, and recommend solutions that support decision making within operational guidelines.Combine flexibility with on-time delivery in a dynamic working environment, you ensure the highest standard of accuracy, efficiency, and deliverables.Organize and prepare internal and external meetings: executive and management meetings, interviews, and events, and be part of planning key company events involving the COO.Track and support the COO to drive the completion of key deliverables and follow-up on outstanding items.Manage complex calendaring and facilitate the integration and prioritization of business activities.Support administrative staff with regards to additional duties for enhancing quality of life for the office and fostering a strong collaborative environment.Contribute to internal projects as assigned and take over additional tasks as needed.Working hours: 8:00 AM - 5:00 PMSkills:Ability to work autonomously and proactively, think three steps ahead with a passion to serve others. A creative thinker with a team-oriented and growth mindset.Expertise in calendar management, flawless execution of administrative activities, high attention to detail, organization, and process.Strong communication, stakeholder management and problem solving skills.Maintain stable performance under pressure with sound judgment, solution-mindset and flexibility in balancing competing priorities.A terrific work ethic accompanied by an ever-positive, get-it-done attitude.Qualifications:A minimum of 5-years Executive Assistant experience in a dynamic and manufacturing environmentExpert level working experience in Google Suite, Microsoft Office as well as virtual collaboration tools.Fluent in English with excellent written and verbal communication skills. APPLY TODAY!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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