What does an executive assistant do?
An executive assistant is responsible for managing calendars, typing, and planning events. The duties are similar to what administrative assistants do each day. It's crucial to have a strong grasp and understanding of the employer's work and purpose to succeed in this position. Executive assistants are also a liaison between the staff of the company and the executives. Office assistants and legal assistants are considered to also have similar roles. Additional duties of an executive assistant include:
• Conducting research
• Taking meeting minutes
• Preparing statistical reports
• Making travel arrangements
• Reviewing documents
• Managing client relations
• Organizing meetings
• Handling information requests
• Processing expense reports
What is the average salary of an executive assistant?
The average salary of an executive assistant is $49,977 annually, according to Glassdoor. Bonuses, commissions, and tips add an extra $19,831 in pay each year. The top 10% of earners have a salary of $94,830 and the bottom 10% of earners have an average salary of $39,350.
What you can do to increase your salary options
There are many ways to earn a higher salary while working as an executive assistant. Earning a bachelor's degree can allow you to become more qualified and competitive in the industry. Choose a degree like business administration to learn the right skills. Obtaining relevant certification is also necessary, including taking different computer courses and project management courses. Networking is also necessary, making it important to attend relevant events, interact with other people on LinkedIn, and search for contacts that can help you succeed as a professional. Obtain the right training and work experience by learning from other people in this position. There are many ways to stand out to recruiters and become more competitive amongst other applicants, including:
- Honing your skills
- Becoming a certified administrative professional by enrolling in the course that is provided by the International Association of Administrative Professionals
- Enrolling in courses that allow you to gain hands-on experience
- Becoming more skilled in utilizing programs like Microsoft Office and G Suite
Working as an executive assistant
Do you enjoy being organized and managing multiple tasks? Are you skilled in time management? An executive assistant role may be the right position for you. An executive assistant role can help executives succeed and manage the operations of the office. You'll need to be capable of being level-headed and controlling your emotions and have the ability to be privy to sensitive information. You'll be expected to have answers and will need to work beyond your job description, whether you need to occasionally be a sounding board or a courier. You'll be willing to do what it takes to help the company succeed.
Executive assistant job description.
Working as an executive assistant requires managing multiple responsibilities, which include:
- Managing the schedule of the executives in the company
- Maintaining filing systems
- Planning office parties or events throughout the year
- Preparing meeting rooms and ordering catering
- Booking hotels and airfare, and making additional travel arrangements for the executives
- Responding to emails
- Conducting research
- Maintaining thorough documents and records
- Answering phone calls and communicate information to executives
- Collecting mail
- Recruiting and hiring employees for the organization
- Taking notes and tracking minutes during meetings
What type of equipment do executive assistants use?
There are many types of tools and equipment executive assistants use each day in their office to carry out their responsibilities. They need to use software, technology, and websites to perform research and complete tasks, like making travel arrangements. Microsoft Office, Microsoft Outlet, and Google Suite are also necessary. In the office, the executive assistant will need to have access to a phone, computer, printer, and fax machine.
What is the work environment of an executive assistant?
Executive assistants work part-time or full-time in an office setting as they interact with clients, visitors, and employees. They're the main point of contact for executives, making it necessary that they have a physical presence in the workplace. The environment can be fast-paced and stressful, making it necessary that the executive assistant can work quickly and remain composed while handling multiple responsibilities and requests. They're considered to have a gatekeeper role. Some executive assistants also work from home and carry out specific job duties remotely. This includes changing travel arrangements, performing office management tasks, and assisting executives in various tasks. They occasionally travel with their bosses, which can require working overtime or on the weekend.
Who are your colleagues as an executive assistant?
Executive assistants work closely with at least one executive in the company. They also spend a lot of time interacting with other employees within the organization, like accountants, receptionists and project managers. They are often the point of contact for employees in every department in the company, which means they have a working relationship with many people in the building. They may also work with administrative assistants that report to them. This requires executive assistants to have good interpersonal skills as they work closely with a lot of people and represent the executives and the company.
What is the work schedule of an executive assistant?
If you work as an executive assistant, you can expect to work eight-hour days, 40 hours each week. Some smaller organizations may need an executive assistant to only work 20 hours each week or part-time. Overtime is occasionally needed, especially if the executive assistant is working on larger projects or is assisting executives with tasks that need to be performed outside of business hours. The executive assistant also occasionally has the ability to travel to perform tasks and assist the executives.
What is the career outlook for an executive assistant?
According to the Bureau of Labor Statistics, the demand for executive assistants is expected to decline by 7% from 2020 to 2030. An average of 226,200 jobs are expected to be lost during this time. Having a specialized skill set allows professionals to become more competitive in various industries. However, there will continue to be job opportunities to work as an executive assistant in almost every industry. This can allow professionals to have consistency with their employment and continue to grow and succeed in their field.
What are the advantages of working with Spherion as an executive assistant?
Spherion is a leader in the industry and has an excellent reputation for connecting qualified professionals with businesses in different industries. Executive assistants can rely on the team at Spherion to have access to networking opportunities to find a reputable company to secure employment. The team at Spherion has the tools, skills, and expertise to help you be matched with the right company. You can have access to plenty of options. Additional benefits of working with Spherion include:
- Being paid on a weekly basis
- Having access to a personal contact who will assist you in searching for a job
- Training opportunities to increase your skills
- Access to many job opportunities in the local area
- A quick and easy interview process
What education do you need as an executive assistant?
To become an executive assistant, you're only required to have a high school diploma. Many executive assistants have associate degrees. Some companies or industries may require you to obtain a bachelor's degree in business administration. Many accredited colleges offer business administration and business communication courses.
Skills & competencies
If you want to become a successful executive assistant, there are many skills you need to develop to succeed in the role and meet the expectations of the executives you're working under. The skills are a combination of both technical and soft skills, which include:
- Interpersonal skills
- An attention to detail
- Great verbal and written communication skills
- The ability to solve problems
- Time management skills
- Discretion with handling sensitive information within the organization
- The ability to stay organized
- Remain composed in fast-paced and stressful situations
- Data entry
- Decision making
If you are organized and have the ability to multitask, an executive assistant may be the right job for you. Learn the answers to frequently asked questions about how to become an executive assistant.
What does an executive assistant do?
An executive assistant is responsible for carrying out various administrative tasks in the workplace and helping executives succeed in their roles. They're required to manage the calendars of the key executives in the company and prioritize phone calls and emails. They communicate information to the executives from other employees and must have answers when other departments reach out for help. This role also includes arranging meetings and events that the executives will attend.
What are the top three skills of an executive assistant?
The three main skills of an executive assistant include organization, the ability to multi-task and perform multiple duties, and excellent time-management skills. The executive assistant needs to work at a fast and steady pace while responding to phone calls and emails throughout the day. Executive assistants also need to be readily available to assist the executives with last-minute tasks, whether it includes booking a rental car or providing feedback. Their organization will benefit the executives and will allow them to stay on top of their busy schedules without missing meetings or important phone calls.
Is executive assistant to the CEO a good job?
Yes, working as an executive assistant to a CEO is considered to be a good job that is rewarding. You have the ability to interact with different types of people and can continue to develop your soft and technical skills. Each day is different, which can make the role exciting and interesting, whether you need to go on a coffee run or take minutes during a meeting. Although the salary is competitive for executive assistants, there are additional perks that come with the position, which include travel opportunities, expensed meals, professional development, and event planning opportunities.
What qualifications do I need to be an executive assistant?
To become a successful executive assistant, you must have experience working in this role for other companies. Some larger corporations within specific industries require obtaining an associate's degree or a bachelor's degree in business administration. Certifications are also useful for becoming more qualified for larger companies where there are more complete tasks to complete and responsibilities. Computer skills are needed, specifically when it comes to using certain programs. An advanced degree may also be required for high levels of management.
How do I apply for a job as an executive assistant?
Applying for a job as an executive assistant is easy with Spherion. You can search for executive assistant jobs on Spherion.com by job title and location. If you don’t see the perfect role, you can submit an open application. Once you submit your resume through Spherion’s open application, a recruiter from the office closest to you will reach out with details about potential executive assistant roles that fit your skill set and professional goals.