How to Become an Executive Assistant

There are many types of tools and equipment executive assistants use each day in their office to carry out their responsibilities. They need to use software, technology, and websites to perform research and complete tasks, like making travel arrangements. Microsoft Office, Microsoft Outlet, and Google Suite are also necessary. In the office, the executive assistant will need to have access to a phone, computer, printer, and fax machine. 

Executive assistants work part-time or full-time in an office setting as they interact with clients, visitors, and employees. They're the main point of contact for executives, making it necessary that they have a physical presence in the workplace. The environment can be fast-paced and stressful, making it necessary that the executive assistant can work quickly and remain composed while handling multiple responsibilities and requests. They're considered to have a gatekeeper role. Some executive assistants also work from home and carry out specific job duties remotely. This includes changing travel arrangements, performing office management tasks, and assisting executives in various tasks. They occasionally travel with their bosses, which can require working overtime or on the weekend.

Executive assistants work closely with at least one executive in the company. They also spend a lot of time interacting with other employees within the organization, like accountants, receptionists and project managers. They are often the point of contact for employees in every department in the company, which means they have a working relationship with many people in the building. They may also work with administrative assistants that report to them. This requires executive assistants to have good interpersonal skills as they work closely with a lot of people and represent the executives and the company.

If you work as an executive assistant, you can expect to work eight-hour days, 40 hours each week. Some smaller organizations may need an executive assistant to only work 20 hours each week or part-time. Overtime is occasionally needed, especially if the executive assistant is working on larger projects or is assisting executives with tasks that need to be performed outside of business hours. The executive assistant also occasionally has the ability to travel to perform tasks and assist the executives.

Spherion is a leader in the industry and has an excellent reputation for connecting qualified professionals with businesses in different industries. Executive assistants can rely on the team at Spherion to have access to networking opportunities to find a reputable company to secure employment. The team at Spherion has the tools, skills, and expertise to help you be matched with the right company. You can have access to plenty of options. Additional benefits of working with Spherion include:

• Being paid on a weekly basis
• Flexibility
• Having access to a personal contact who will assist you in searching for a job
• Training opportunities to increase your skills
• Access to many job opportunities in the local area
• A quick and easy interview process

To become an executive assistant, you're only required to have a high school diploma. Many executive assistants have associate degrees. Some companies or industries may require you to obtain a bachelor's degree in business administration. Many accredited colleges offer business administration and business communication courses.

An executive assistant is responsible for carrying out various administrative tasks in the workplace and helping executives succeed in their roles. They're required to manage the calendars of the key executives in the company and prioritize phone calls and emails. They communicate information to the executives from other employees and must have answers when other departments reach out for help. This role also includes arranging meetings and events that the executives will attend.

The three main skills of an executive assistant include organization, the ability to multi-task and perform multiple duties, and excellent time-management skills. The executive assistant needs to work at a fast and steady pace while responding to phone calls and emails throughout the day. Executive assistants also need to be readily available to assist the executives with last-minute tasks, whether it includes booking a rental car or providing feedback. Their organization will benefit the executives and will allow them to stay on top of their busy schedules without missing meetings or important phone calls.

Yes, working as an executive assistant to a CEO is considered to be a good job that is rewarding. You have the ability to interact with different types of people and can continue to develop your soft and technical skills. Each day is different, which can make the role exciting and interesting, whether you need to go on a coffee run or take minutes during a meeting. Although the salary is competitive for executive assistants, there are additional perks that come with the position, which include travel opportunities, expensed meals, professional development, and event planning opportunities. 

To become a successful executive assistant, you must have experience working in this role for other companies. Some larger corporations within specific industries require obtaining an associate's degree or a bachelor's degree in business administration. Certifications are also useful for becoming more qualified for larger companies where there are more complete tasks to complete and responsibilities. Computer skills are needed, specifically when it comes to using certain programs. An advanced degree may also be required for high levels of management.

Applying for a job as an executive assistant is easy with Spherion. You can search for executive assistant jobs on Spherion.com by job title and location. If you don’t see the perfect role, you can submit an open application. Once you submit your resume through Spherion’s open application, a recruiter from the office closest to you will reach out with details about potential executive assistant roles that fit your skill set and professional goals.