Our client is a fast-paced trucking and logistics company dedicated to moving freight safely and efficiently. We are looking for a highly organized and detail-oriented Accounts Payable & Collections Clerk to join their accounting team. In this role, you will help keep our fleet moving by ensuring our vendors and drivers are paid accurately, while also diligently securing the revenue we have earned from our shippers and brokers.
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The Accounts Payable & Collections Clerk is responsible for managing outgoing payments and recovering incoming revenue. This includes processing driver settlements, fuel, and maintenance invoices, as well as actively pursuing past-due accounts from freight brokers and direct shippers. The ideal candidate will have a strong understanding of transportation-specific documents like Bills of Lading (BOLs), Proofs of Delivery (PODs), and Rate Confirmations.
Responsibilities:
Responsibilities: (1/2 the day working in AP and 1/2 the day in collections)
Accounts Payable (A/P):
Invoice Processing: Receive, review, and process invoices for fuel, equipment maintenance, tolls, and office supplies.
Driver Settlements: Assist in processing payments and settlements for company drivers and owner-operators, ensuring deductions (fuel, advances, insurance) are curate.
Vendor Management: Reconcile vendor statements, resolve billing discrepancies, and maintain strong relationships with maintenance shops and service providers.
Payment Disbursement: Prepare weekly or bi-weekly check runs, ACH transfers, and wire payments.
Collections:
B2B Collections: Actively contact freight brokers, shippers, and logistics partners via phone and email to collect on past-due invoices.
Dispute Resolution: Investigate and resolve short pays, deductions, or claims (such as OS&D - Over, Short, and Damaged) that are delaying payment.
Document Management: Ensure all required billing documents (BOLs, signed PODs, lumper receipts, scale tickets) are uploaded and attached to invoices to prevent payment delays.
Aging Reports: Monitor the A/R aging report on a daily/weekly basis and provide status updates to management on high-risk accounts.
Working hours: 8:00 AM - 5:00 PM
Skills:
Experience with transportation management systems (TMS) or trucking-specific accounting software (e.g., McLeod, TMW, TruckingOffice, or QuickBooks).
Experienced bi-lingual (Spanish) a plus
Education:
No Degree Required
Experience:
1-4 years
Qualifications:
Experience: 2+ years of experience in Accounts Payable and Collections (B2B preferred).
Must be able to work in an extremely fast paced environment.
Industry Knowledge: Familiarity with the trucking, logistics, or transportation industry is highly preferred.
Attention to Detail: Ability to spot discrepancies in complex freight bills and rate confirmations.
Communication: Strong, professional, and persistent communication skills for effective collections.
Tech-Savvy: Proficiency in Microsoft Excel (VLOOKUPs, pivot tables) and accounting software.
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Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).