We are looking for a detail-oriented, proactive Administrative Assistant to join our team. In this role, you will be the "glue" that holds the office together, providing essential support to our management team and ensuring our daily operations run like a well-oiled machine. If you are a master of multitasking with a knack for staying calm under pressure, we want to meet you.
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Responsibilities:
Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements.
Communication: Serve as the first point of contact for internal and external inquiries via phone and email.
Document Preparation: Draft, format, and proofread memos, reports, and presentations.
Record Keeping: Maintain organized physical and digital filing systems to ensure data is easily accessible.
Office Logistics: Monitor office supply inventory and place orders; ensure office equipment is functional.
Meeting Support: Prepare agendas, take detailed minutes, and follow up on action items.
Working hours: 8:00 AM - 5:00 PM
Skills:
Time management
Organizational skills
Punctual
Education:
Associate
Experience:
4-7 years
Qualifications:
Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Organization: Exceptional time-management skills and the ability to prioritize tasks in a fast-paced environment.
Communication: Strong written and verbal skills with a high degree of professionalism.
Discretion: Ability to handle sensitive and confidential information with integrity.
Problem-Solving: A proactive approach to identifying issues and finding effective solutions independently.
Ready to help us stay organized? If you?re a professional who thrives on helping others succeed, we?d love to hear from you! Please submit your resume and a brief cover letter outlining your most relevant experience to brianabrown@spherion.com
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).