administrative assistant ii.

will manage accurate employee data entry and maintenance using the Colleague system, while also serving as a welcoming and professional front-desk liaison. This position requires strong organizational skills, a welcoming attitude, and the ability to multitask effectively in a fast-paced environment while providing exceptional service to staff, students, and the public.

Responsibilities:
Manage temporary employment actions: Process documentation for new hires, including background checks, I-9 verifications, and associated new hire paperwork.

Maintain accurate records: Enter and update employee data within the Colleague system and ensure the integrity of HR records.

Perform front desk and reception duties: Serve as the primary contact for incoming calls, manage mail distribution, route HR documents, and complete employment verifications.

Provide excellent customer service: Offer friendly, knowledgeable assistance to employees, students, and the public via phone, email, and in-person interactions.

Data management and reporting: Review HR data for accuracy, scan and file documents in the Etrieve system, and generate reports as needed.

Process improvement: Support departmental initiatives for efficiency and perform other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

Skills:
Previous administrative or HR support experience is a plus

Education:
High School

Experience:
1-4 years

Qualifications:
Education and Experience: A high school diploma (related clerical experience may substitute). Previous administrative or HR support experience is a plus.

Technical Skills: Proficiency in Microsoft Office Suite. Experience with Ellucian Colleague is beneficial.

Core Competencies: Exceptional attention to detail, strong data accuracy, and the ability to multitask effectively in a fast-paced setting.

Interpersonal Skills: Professionalism, a strong customer service orientation, a friendly and welcoming attitude, and the ability to build positive relationships with staff and the public.

Physical Requirements: Able to lift up to 10 lbs.


If you are a detail-oriented professional who thrives in a highly structured environment where precision and compliance are non-negotiable, we invite you to join our team.

Take the next step in your career by submitting your application today.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).