The Administrative Receptionist serves as the first point of contact for visitors, clients, and callers. This role combines front-desk reception duties with essential administrative support to ensure smooth daily operations. The ideal candidate is organized, personable, detail-driven, and able to manage multiple tasks while maintaining a polished, professional demeanor.
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Responsibilities:
Greet visitors, clients, and vendors with a professional and welcoming attitude
Answer, screen, and route incoming phone calls promptly and accurately
Manage front???desk email inbox; respond or forward messages as appropriate
Perform administrative tasks including filing, data entry, document preparation, and record maintenance
Schedule appointments, coordinate meetings, and maintain office calendars
Assist with incoming and outgoing mail, deliveries, and courier services
Maintain cleanliness and organization of the reception area and shared office spaces
Support office staff with general administrative needs and special projects
Uphold confidentiality and handle sensitive information with discretion
Provide exceptional customer service to internal and external stakeholders
Working hours: 9:00 AM - 5:00 PM
Skills:
Experience in a fast???paced administrative or customer service environment
Familiarity with office management systems or CRM software
Bilingual abilities (English/Spanish) a plus
Education:
High School
Experience:
1-4 years
Qualifications:
High school diploma required; associate degree or higher preferred
1???3 years of experience in an office, administrative, or receptionist role
Good verbal and written communication skills
Proficiency with MS Office (Word, Excel, Outlook) and general office technology
Professional appearance and demeanor
Excellent time management and multitasking abilities
Customer???focused mindset with good interpersonal skills
Detail???oriented, organized, and able to work independently
www.spherion.com/gainesville
770-531-7900
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).