Scheduling & Trackers: Maintains class schedules, room assignments, calendars, contact lists, coverage plans, and trackers for all Adult Education activities.Absence Logging: Documents instructor and volunteer availability, absences, call offs, schedule changes, substitute needs, and coverage concerns, updating affected parties and leadership.Communications: Prepares and distributes approved schedules, reminders, agendas, notes, checklists, and updates.Program Records: Maintains accurate rosters, registrations, attendance, contact info, assignments, volunteer records, and files while protecting confidential data. Enters data into ETO and approved databases.Offerings & Logistics: Coordinates room setup, materials, tech/facilities requests, supply inventories, and purchase requests.Events, Outreach & Registration: Assists with registration, retention outreach, and testing appointments.Operational Hub & Escalations: Serves as central contact for scheduling, reminders, materials, and tech instructions. Tracks volunteer hours and orients staff/volunteers. Refers performance, policy, and curriculum concerns to leadership.Assessments & Compliance: Coordinates CASAS testing, rosters, room setups, and follow ups. Assists with test administration when trained, reviews data completeness, and supports grant, audit, and compliance reporting.
0-1 years
Associate or bachelor's degreeExperience coordinating schedules, registrations, records, communications, assessments, volunteers, or administrative processes.Experience using CASAS, Enterprise Outcomes, or information system databases.
High school diploma or equivalent.Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel), internet-based learning tools, and electronic data or recordkeeping systems.Valid Florida driver's license with the ability to meet organizational driving requirements, maintain an acceptable driving record, and active automobile insurance when work related driving is assigned.Successful completion of required fingerprinting, background screening, and eligibility requirements.Strong organizational, accuracy, time management, and multi tasking skills across daytime and evening programming schedules.Professional phone etiquette, front facing customer service skills, sound judgment, and commitment to protecting confidential, volunteer, and employee information.Physical ability to sit, stand, walk, bend, reach, and move across offices and event spaces for extended periods.Ability to lift, carry, move, or arrange classroom supplies, technology, or equipment weighing up to 25 pounds.
High School
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