contract administrator.

Responsibilities:
Process all contracts and change orders.
Handle all accounts receivable activities, including invoice tracking, payment status reporting, and followup with customers on outstanding payments.
Handle all aspects of collections, including making phone calls and sending emails to stay on top of all A/R.
Assist in the routing and processing of contracts and change orders for approval.
Ensure that all contracts and change orders are entered into the system as soon as they are approved.
Prepare Pay Applications as needed for all customer billing.
Monitor the status of invoices and payments with our customers and follow up weekly on outstanding payments due.
Monitor retainage on all jobs and ensure that all collectible retainage is invoiced as soon as possible.
Prepare and secure signatures for lien releases as required.
Coordinate with the Accounting department on subcontractor and Vendor pay applications and related lien releases.
Reconcile billing and invoices monthly.
Distribute and handle necessary bond information and consent of sureties.
Obtain insurance certificates and distribute them to contractors as needed.
Provide supporting documentation for governmental projects, such as certified payroll, as required.
Maintain documentation and file keeping for management and project records.
Distribute preliminary notices for related projects, as necessary.
Provide necessary administrative support to the Project Management Team as related to documentation distribution, copying, filing, and maintenance of any necessary hardcopy and electronic files.

Working hours: 8:00 AM - 5:00 PM

Skills:
2 years construction billing experience.
An Associate's degree or Bachelor's degree in business administration or construction management is preferred
Must be a Notary Public or willing and able to become a Notary Public
Able to communicate to all levels of the organization from Project Managers, Estimators to President and Executive Vice President.
Spectrum experience
Excel skills

Education:
Bachelors

Experience:
1-4 years

Qualifications:
Procore Admin experience
Construction industry experience


Apply today!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).