executive administrative assistant.

The ideal candidate possesses exceptional communication skills, sound judgment, and the ability to anticipate executive needs before they arise. You will handle sensitive information with absolute discretion and maintain a calm, professional demeanor in a fast-paced environment.

Responsibilities:
Calendar & Schedule Management: Strategically manage complex, frequently changing calendars; prioritize meeting requests and proactively resolve scheduling conflicts.

Communication & Gatekeeping: Serve as the primary liaison between executives and internal/external stakeholders. Screen and direct phone calls, emails, and visitors with professionalism.

Meeting Coordination & Minutes: Organize board meetings, executive retreats, and team syncs. Prepare agendas, compile presentation decks, take detailed minutes, and track follow-up action items.

Travel & Expense Logistics: Arrange detailed domestic and international travel itineraries (flights, lodging, ground transit). Compile and submit accurate monthly expense reports.

Document & Project Support: Draft, edit, and proofread correspondence, memos, reports, and presentations. Assist with tracking special projects and cross-functional deadlines.

Information Management: Maintain secure, organized digital and physical filing systems for confidential corporate records and sensitive personnel data.

Working hours: 8:00 AM - 5:00 PM

Skills:
Education: Bachelor's degree in Business Administration, Communications, or a related field.

Adaptability: Experience working in a rapidly scaling or fast-paced industry (e.g., Tech, Finance, Healthcare).

Education:
High School

Experience:
1-4 years

Qualifications:
Technical Proficiency: Advanced skills in office productivity suites (e.g., Microsoft Office 365, Google Workspace) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).

Time Management: Exceptional organizational skills with a proven ability to prioritize tasks, multitask efficiently, and meet strict deadlines.

Communication: Elite verbal and written communication skills, with a sharp eye for grammar, tone, and professional formatting.

Discretion & Integrity: A proven track record of handling highly confidential and sensitive business information with absolute trustworthiness.

Problem-Solving: Strong critical-thinking skills and a resourceful "can-do" approach to handling logistical challenges on the fly.

Experience: 3+ years of experience providing administrative support, preferably at the executive or management level.


Apply now!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).