Spherion Staffing and Recruiting is partnering with a distinguished organization in Temple, Texas, to find an experienced Executive Administrative Assistant. This is a high-visibility direct hire position that reports directly to the Chief Executive Officer. We are seeking a mature, detail-oriented professional who excels at problem-solving and can operate effectively in a fast-paced environment.
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In this role, you will act as a strategic partner to the CEO, handling confidential matters with the utmost discretion. If you take pride in accuracy and enjoy managing complex logistics to help executive leadership succeed, we encourage you to apply.
Why You Will Love This Role:
Strategic Impact: You will serve as a vital liaison to the Board of Directors and Senior Management, helping to organize executive outreach and external relations.
Dynamic Environment: This role offers a diverse range of activities, ensuring that you will rarely experience the same day twice.
Autonomy and Ownership: Beyond executive support, you will function as the Office Manager, giving you the authority to track inventory and manage supply orders.
Professional Culture: You will join a team that values collaboration and demands high levels of professionalism.
Responsibilities:
As the Executive Administrator, you will ensure the executive office operates with precision and efficiency. Your key responsibilities will include:
1. Manage comprehensive administrative functions for the CEO, acting as the central contact person for internal and external stakeholders.
2. Oversee the CEO's schedule, ensuring that their time is respected and that appointments are coordinated seamlessly.
3. Arrange intricate travel itineraries, manage detailed plans, and compile all necessary documentation for business trips and meetings.
4. Review invoices, ensure they receive proper approval, and generate departmental reports as needed.
5. Answer and route main telephone lines and facilitate smooth communication across the organization.
6. Oversee special projects and provide support for event management when required.
7. Maintain organized files and handle all paperwork with strict attention to detail.
Working hours: 8:00 AM - 5:00 PM
Skills:
We prefer candidates who have specific experience supporting C-level executives.
Outstanding skills in organization and communication are highly valued.
We are looking for an individual who can work independently on projects and thrives under pressure.
The ability to work effectively within a team environment and maintain positive relationships with co-workers is essential.
Education:
Bachelors
Experience:
4-7 years
Qualifications:
Must possess a Bachelors Degree.
You must have a minimum of four years of experience working as an Executive Assistant, Administrative Assistant, Personal Assistant, or in a comparable role.
You must have advanced knowledge of the Microsoft Office Suite and be comfortable using standard office equipment.
You must demonstrate the ability to exercise excellent judgment and maintain confidentiality regarding sensitive matters.
You must successfully pass a background investigation in accordance with company policy.
You must be able to remain in a stationary seated position for long periods, constantly operate a computer, and lift up to 25 pounds.
Ready to Apply? If you are a driven professional seeking a strategic role with high visibility, we want to hear from you. Please submit your resume and a cover letter detailing your experience supporting executive leadership. We are reviewing applications immediately and look forward to connecting with qualified candidates.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).