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    1 job found for Administrative assistant in Naples, Florida

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      • Naples, Florida
      • Permanent
      • $60,000 - $65,000 per year
      • 9:00 AM - 5:00 PM
      Spherion Staffing has teamed up with a local and established law firm looking to expand their real estate legal secretarial team. This is a fantastic direct hire opportunity.Responsibilities:Responsible for providing attorney and non-attorney assignments clerical and administrative assistance to maintain high standards of efficiency and professionalism with clients.Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. Maintains calendars for assignments, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room. Opens and distributes mail to assignments. Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation. Responsible for copying, faxing and scanning documents in appropriate format. Prepares documents for mailing/delivery. Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities. Processes paperwork to open new client files; creates files in Firm?s record management system; maintains current files and organizes files before processing for off-site storage. Creates transmittal letters for monthly billing. Prepares expense reports for assignments. Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm?s client relationship management system. May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events. Maintains current log of client/matter numbers for each assignment. Takes advantage of all training opportunities to keep current with the Firm?s software and procedures in order to maintain a high standard of efficiency. Provides assistance to other legal administrative assistants as time permits. Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients. Opportunity to handle some paralegal/client billable duties if interested.Working hours: 9:00 AM - 5:00 PMSkills:Proficient with Microsoft Office suite. Attention to detail. Excellent organizational skills. Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanorEducation:High SchoolExperience:1-4 yearsQualifications:High school level education or equivalent office work experience. Minimum of three years prior legal secretarial experience. Real Estate legal experience preferred. This is an immediate need for a prominent Naples law firm. Please submit an updated resume for consideration today by a member of our Professional Recruiting team!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion Staffing has teamed up with a local and established law firm looking to expand their real estate legal secretarial team. This is a fantastic direct hire opportunity.Responsibilities:Responsible for providing attorney and non-attorney assignments clerical and administrative assistance to maintain high standards of efficiency and professionalism with clients.Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. Maintains calendars for assignments, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room. Opens and distributes mail to assignments. Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation. Responsible for copying, faxing and scanning documents in appropriate format. Prepares documents for mailing/delivery. Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities. Processes paperwork to open new client files; creates files in Firm?s record management system; maintains current files and organizes files before processing for off-site storage. Creates transmittal letters for monthly billing. Prepares expense reports for assignments. Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm?s client relationship management system. May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events. Maintains current log of client/matter numbers for each assignment. Takes advantage of all training opportunities to keep current with the Firm?s software and procedures in order to maintain a high standard of efficiency. Provides assistance to other legal administrative assistants as time permits. Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients. Opportunity to handle some paralegal/client billable duties if interested.Working hours: 9:00 AM - 5:00 PMSkills:Proficient with Microsoft Office suite. Attention to detail. Excellent organizational skills. Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanorEducation:High SchoolExperience:1-4 yearsQualifications:High school level education or equivalent office work experience. Minimum of three years prior legal secretarial experience. Real Estate legal experience preferred. This is an immediate need for a prominent Naples law firm. Please submit an updated resume for consideration today by a member of our Professional Recruiting team!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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