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    1 job found for Administrative in Polk City, Florida

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      • Winter Haven, Florida
      • Temporary
      • $10.00 - $14.00 per hour
      • 8:00 AM - 5:00 PM
      Performs highly responsible administrative duties in a multiple department division of the College.Handles multiple administrative assignments and works with minimal supervision in achieving positiveresults.Responsibilities:a. Assists in establishing and maintaining open lines of communication and rapport with personnel suchas: vendors, contractors, other administrative personnel, senior management, faculty and staff.b. Utilizes technology for assembling and disseminating internal and external correspondence.c. Uses spreadsheets software for the development and maintenance of financial reports for capitalexpenditures, operational expenditures, purchase order tracking.d. Collects, reviews, and inputs requisitions for construction materials, contractors and trade personnel.e. Investigates and coordinates resolution to all inquiries regarding invoice payments and pay requests.f. Sorts, distributes and arranges for approval of all invoices related to construction activitiesg. Assists in scheduling and recording meetings,h. Assists in the daily operation of the office by answering calli. Makes appointments, travel arrangements, and coordinates meetings for staff.j. Uses Genesis software for generating reports and inputting data.k. Inputs check requests and purchase requisitions as required.l. Ability to learn and manipulate project planning and drawing softwarem. Assist with the preparation of required reports for the Florida State Board of Education.n. Maintains and manages files and records for all project related activitieso. Maintains and manages files and records regarding project assignments to professional services andconstruction organizationsp. Monitor and arrange for approval for all operational invoices.q. Responds to all emergencies.r. Must possess a VALID Florida driver???s license.s. Must possess own transportation.t. Performs other appropriate duties as may be assigned by the Director of Facilities, and other divisionalstaff members.u. Successfully pass a drug, background and finger print checkv. Successfully demonstrate adherence to the requirements of the Jessica Lunsford Act.Working hours: 8:00 AM - 5:00 PMSkills:a. Good organizational skills, with special attention to detailsb. Demonstrated experience with software to develop spreadsheets, database and word processingc. Good oral and written communication skillsd. Good general office skills and files/records managemente. Ability to maintain confidential informationf. Ability to work under general direction and infrequent supervision, planning details to attain definiteobjectivesg. Makes decisions within broad limitations of policies and within accepted standardsEducation:AssociateExperience:4-7 yearsQualifications:Five to ten years as a secretary/administrative assistant in an office managing multiple constructionand/or operational personnel with budget responsibility.Standard high School or equivalent Submit your resume today!You can also text us to speak with a recruiter at 863-667-0800We accept walk in's Monday-Thursday from 10a-3p!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Performs highly responsible administrative duties in a multiple department division of the College.Handles multiple administrative assignments and works with minimal supervision in achieving positiveresults.Responsibilities:a. Assists in establishing and maintaining open lines of communication and rapport with personnel suchas: vendors, contractors, other administrative personnel, senior management, faculty and staff.b. Utilizes technology for assembling and disseminating internal and external correspondence.c. Uses spreadsheets software for the development and maintenance of financial reports for capitalexpenditures, operational expenditures, purchase order tracking.d. Collects, reviews, and inputs requisitions for construction materials, contractors and trade personnel.e. Investigates and coordinates resolution to all inquiries regarding invoice payments and pay requests.f. Sorts, distributes and arranges for approval of all invoices related to construction activitiesg. Assists in scheduling and recording meetings,h. Assists in the daily operation of the office by answering calli. Makes appointments, travel arrangements, and coordinates meetings for staff.j. Uses Genesis software for generating reports and inputting data.k. Inputs check requests and purchase requisitions as required.l. Ability to learn and manipulate project planning and drawing softwarem. Assist with the preparation of required reports for the Florida State Board of Education.n. Maintains and manages files and records for all project related activitieso. Maintains and manages files and records regarding project assignments to professional services andconstruction organizationsp. Monitor and arrange for approval for all operational invoices.q. Responds to all emergencies.r. Must possess a VALID Florida driver???s license.s. Must possess own transportation.t. Performs other appropriate duties as may be assigned by the Director of Facilities, and other divisionalstaff members.u. Successfully pass a drug, background and finger print checkv. Successfully demonstrate adherence to the requirements of the Jessica Lunsford Act.Working hours: 8:00 AM - 5:00 PMSkills:a. Good organizational skills, with special attention to detailsb. Demonstrated experience with software to develop spreadsheets, database and word processingc. Good oral and written communication skillsd. Good general office skills and files/records managemente. Ability to maintain confidential informationf. Ability to work under general direction and infrequent supervision, planning details to attain definiteobjectivesg. Makes decisions within broad limitations of policies and within accepted standardsEducation:AssociateExperience:4-7 yearsQualifications:Five to ten years as a secretary/administrative assistant in an office managing multiple constructionand/or operational personnel with budget responsibility.Standard high School or equivalent Submit your resume today!You can also text us to speak with a recruiter at 863-667-0800We accept walk in's Monday-Thursday from 10a-3p!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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