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    3 jobs found for Clerical in Wisconsin

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      • Madison, Wisconsin
      • Temporary
      • $1.00 per hour
      • 8:00 AM - 5:00 PM
      Spherion, in partnership with Exact Sciences, is looking for a temporary Administrative Assistant to join their team. Exact Sciences is a biotechnology company headquartered in Madison, WI, that is committed to changing the way we think about detecting & treating cancer. The Administrative Assistant performs clerical duties including organizing meetings, managing calendars, filing, and ordering supplies. This position interfaces with senior leaders, directors, managers, visitors, and vendors to gather and exchange information.Remote/onsite hybrid!Responsibilities:- Receive incoming calls, manage minor requests for information/assistance, and route other calls as appropriate- Schedule and coordinate meetings, prepare agendas, reserve rooms, and arrange for catering food services- Provide administrative and clerical support for the department and other members of staff as needed- Perform critical tasks with a high level of confidentiality- Draft correspondence and presentations which may be of a confidential nature and prepare presentation materials for meetings- Open the office promptly at the designated time as required- Consistently maintain a friendly, helpful, professional manner- Demonstrate a customer service orientation, treating internal and external customers with world-class service- Provide accurate information- Proactively manage coverage and priorities (i.e. secures backup for times of absence)- Provide backup support for other Administrative Assistants, potentially at different office locations- Arrange travel schedule and reservations- Maintain clear and complete records- Sort, distribute, and forward incoming mail in a timely fashion and take outgoing mail out in time for pick up- Frequently and accurately communicate with employees, customers, etc. face-to-face, via the telephone, or by email- Uphold the company mission and values through accountability, innovation, integrity, quality, and teamwork- Support and comply with the companys Quality Management System policies and procedures- Regular and reliable attendance- Ability to work overtime as neededWorking hours: 8:00 AM - 5:00 PMSkills:- Computer proficiency- Ability to lift up to 30 pounds- Ability to comply with any applicable personal protective equipment requirementsEducation:High SchoolExperience:1-4 yearsQualifications:- High School Diploma or General Education Degree (GED) required, Associates Degree preferred- 3 plus years of human resources administrative experience- Experience in large volume email management- Experience in providing administrative support to HR functions To apply click on the Apply button in the top right corner of the page!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion, in partnership with Exact Sciences, is looking for a temporary Administrative Assistant to join their team. Exact Sciences is a biotechnology company headquartered in Madison, WI, that is committed to changing the way we think about detecting & treating cancer. The Administrative Assistant performs clerical duties including organizing meetings, managing calendars, filing, and ordering supplies. This position interfaces with senior leaders, directors, managers, visitors, and vendors to gather and exchange information.Remote/onsite hybrid!Responsibilities:- Receive incoming calls, manage minor requests for information/assistance, and route other calls as appropriate- Schedule and coordinate meetings, prepare agendas, reserve rooms, and arrange for catering food services- Provide administrative and clerical support for the department and other members of staff as needed- Perform critical tasks with a high level of confidentiality- Draft correspondence and presentations which may be of a confidential nature and prepare presentation materials for meetings- Open the office promptly at the designated time as required- Consistently maintain a friendly, helpful, professional manner- Demonstrate a customer service orientation, treating internal and external customers with world-class service- Provide accurate information- Proactively manage coverage and priorities (i.e. secures backup for times of absence)- Provide backup support for other Administrative Assistants, potentially at different office locations- Arrange travel schedule and reservations- Maintain clear and complete records- Sort, distribute, and forward incoming mail in a timely fashion and take outgoing mail out in time for pick up- Frequently and accurately communicate with employees, customers, etc. face-to-face, via the telephone, or by email- Uphold the company mission and values through accountability, innovation, integrity, quality, and teamwork- Support and comply with the companys Quality Management System policies and procedures- Regular and reliable attendance- Ability to work overtime as neededWorking hours: 8:00 AM - 5:00 PMSkills:- Computer proficiency- Ability to lift up to 30 pounds- Ability to comply with any applicable personal protective equipment requirementsEducation:High SchoolExperience:1-4 yearsQualifications:- High School Diploma or General Education Degree (GED) required, Associates Degree preferred- 3 plus years of human resources administrative experience- Experience in large volume email management- Experience in providing administrative support to HR functions To apply click on the Apply button in the top right corner of the page!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Madison, Wisconsin
      • Temp to Perm
      • $18.50 per hour
      • 8:00 AM - 5:00 PM
      Become a temp to hire Float Scheduler and Registration Representative for some of the most skilled, compassionate and respected physicians in Madison! Our client is Dane County's longest-serving independent, multi-specialty health care provider, and they are hiring! The Float Scheduling/Registration Representative provides coverage in internal medicine, pediatrics, OB/GYN, and physical therapy; and acts as switchboard operator, patient services representative, abstractor, and medical records clerk as assigned. This position greets patients, answers the telephone or switchboard, schedules appointments, registers patients, verifies and updates demographic and insurance information, prepares charts, pulls and files medical records, and performs other general clerical duties.Responsibilities:- Greets patients and others in a positive and helpful manner. Provides directions, information, and other assistance as needed. - Answers telephone in a pleasant and professional manner, identifying department and name, and forwards calls to, or accurately records messages for physicians and staff.- Builds and maintains provider schedules. Accurately schedules, reschedules, cancels, and coordinates patient appointments per physician protocol. Verifies demographic and insurance information. Schedules patients for follow-up appointments and procedures. Contacts patients 1-2 days prior to appointment to confirm appointment.- Registers patients, verifies, updates, and/or enters patient demographic and insurance information with a high degree of accuracy. - Reviews patient notes and follows through on requests from business office (e.g. checking for payment before scheduling, directing patient to registration for copy of insurance card, etc.). - Accepts checks, debit/credit, and cash payments in person and provides receipt.- Distributes materials to patients as required by department (e.g. Medicare brochures, pediatric questionnaires, testing instructions, and educational materials, etc.). Distributes drug samples for patients as instructed by physicians/nursing staff and has recipient sign receipt.- Performs pre-registration and works registration and billing workqueues.- Pulls, files, and delivers charts; numbers and files documentation and correspondence; and answers telephone requests for charts and/or medical information release.- Adheres to clinic and departmental policies and procedures including patient confidentiality.- Attends and participates in department meetings.Working hours: 8:00 AM - 5:00 PMSkills:- Excellent organization, planning and prioritization skills; clear and effective written and verbal communication skills- Strong attention to detail/accuracy; resourcefulness and initiative to learn new skills- Ability to perform multiple tasks in a fast-paced environment- Ability to demonstrate empathy and compassion- Proficiency in use of Microsoft Word, Excel and OutlookEducation:High SchoolExperience:1-4 yearsQualifications:- High school diploma or equivalent required, some college preferred - 2+ years of reception/office experience in a medical/dental office, or insurance setting- Prior Epic experience required.- Current CPT and ICD coding, and medical terminology; and cash handling experience. Apply today!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Become a temp to hire Float Scheduler and Registration Representative for some of the most skilled, compassionate and respected physicians in Madison! Our client is Dane County's longest-serving independent, multi-specialty health care provider, and they are hiring! The Float Scheduling/Registration Representative provides coverage in internal medicine, pediatrics, OB/GYN, and physical therapy; and acts as switchboard operator, patient services representative, abstractor, and medical records clerk as assigned. This position greets patients, answers the telephone or switchboard, schedules appointments, registers patients, verifies and updates demographic and insurance information, prepares charts, pulls and files medical records, and performs other general clerical duties.Responsibilities:- Greets patients and others in a positive and helpful manner. Provides directions, information, and other assistance as needed. - Answers telephone in a pleasant and professional manner, identifying department and name, and forwards calls to, or accurately records messages for physicians and staff.- Builds and maintains provider schedules. Accurately schedules, reschedules, cancels, and coordinates patient appointments per physician protocol. Verifies demographic and insurance information. Schedules patients for follow-up appointments and procedures. Contacts patients 1-2 days prior to appointment to confirm appointment.- Registers patients, verifies, updates, and/or enters patient demographic and insurance information with a high degree of accuracy. - Reviews patient notes and follows through on requests from business office (e.g. checking for payment before scheduling, directing patient to registration for copy of insurance card, etc.). - Accepts checks, debit/credit, and cash payments in person and provides receipt.- Distributes materials to patients as required by department (e.g. Medicare brochures, pediatric questionnaires, testing instructions, and educational materials, etc.). Distributes drug samples for patients as instructed by physicians/nursing staff and has recipient sign receipt.- Performs pre-registration and works registration and billing workqueues.- Pulls, files, and delivers charts; numbers and files documentation and correspondence; and answers telephone requests for charts and/or medical information release.- Adheres to clinic and departmental policies and procedures including patient confidentiality.- Attends and participates in department meetings.Working hours: 8:00 AM - 5:00 PMSkills:- Excellent organization, planning and prioritization skills; clear and effective written and verbal communication skills- Strong attention to detail/accuracy; resourcefulness and initiative to learn new skills- Ability to perform multiple tasks in a fast-paced environment- Ability to demonstrate empathy and compassion- Proficiency in use of Microsoft Word, Excel and OutlookEducation:High SchoolExperience:1-4 yearsQualifications:- High school diploma or equivalent required, some college preferred - 2+ years of reception/office experience in a medical/dental office, or insurance setting- Prior Epic experience required.- Current CPT and ICD coding, and medical terminology; and cash handling experience. Apply today!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Madison, Wisconsin
      • Temp to Perm
      • $18.00 per hour
      • 8:00 AM - 5:00 PM
      Join the team for some of the most skilled, compassionate and respected physicians in Madison! Our client is Dane County's longest-serving independent, multi-specialty health care provider, and they are looking for Administrative Assistants in multiple departments!The Administrative Assistant is a temp to hire position that provides assistance to patients in person and over the phone to coordinate care; assists the clinical care team members to coordinate all post-appointment follow-ups; and performs various clerical duties for physicians and nursing staff.Responsibilities:- Immediately acknowledge and greet patients and others in a positive and helpful manner, providing directions, information, and other assistance as needed. Diffuse difficult patient situations and refer patient concerns to appropriate parties- Check patients in, in a friendly, professional manner. Verify patient demographic, insurance and primary care provider (PCP) information. Provide HIPAA Privacy Notice and receipt forms as required by law. Provide and assist patients with other forms as needed, general monitoring of the waiting room- Answer telephone in a pleasant and professional manner, identifying department and name. Identify patient needs and provide assistance. Notify patients of the need to provide necessary insurance, financial and/or legal documents. Forward calls to, or accurately record messages for, physicians and other department personnel.- Release copies of prepared medical records as signed for by the patient or other authorized individuals. Provide patients with written prescriptions or other medical forms as needed upon presentation of appropriate identification.- Perform registration updates for patients in a friendly, professional manner. Verify, update, and/or enter patient demographic and insurance information with a high degree of accuracy. Make a copy of the necessary patient documents.- Review patients account and provide the necessary assistance. Process debit/credit payments by phone and in person, providing appropriate receipts. Accurately balance cash drawer at the beginning and end of shift.- Accurately schedule, reschedule, cancel and coordinate patient appointments per physician protocol. Verify patient demographic and insurance information when scheduling appointments. Contact patients 1-2 days prior to appointment to confirm appointments.- Arrange for patient transportation as needed by contacting cab companies and/or private ride services as necessary.- Sort and manage incoming and outgoing correspondence including fax and mail- Accurately complete the patient check out process ensuring that the patient is aware of needed post-appointment care and future appointments.- Track all referral orders to confirm that patients kept appointments and that the care team received the results, follow up as necessary- Other duties as assignedWorking hours: 8:00 AM - 5:00 PMSkills:- Effective verbal and written communication skills, ability to maintain an outgoing, pleasant and professional personality- Computer proficiency- Ability to perform multiple tasks in a fast-paced environment- Excellent organization, planning, and prioritization skills- Working knowledge of clinic policies and procedures related to infection control, environmental safety, and patient confidentiality.Education:High SchoolExperience:1-4 yearsQualifications:- High school diploma or Equivalent- Minimum of one year experience in a medical reception or patient care position- Knowledge or experience with health or dental plans, third-party payers, CPT and ICD coding, and medical terminology preferred- Prior Epic experience highly preferred Apply today via the apply button in the top right hand corner!Spherion has helped thousands of people just like yo
      Join the team for some of the most skilled, compassionate and respected physicians in Madison! Our client is Dane County's longest-serving independent, multi-specialty health care provider, and they are looking for Administrative Assistants in multiple departments!The Administrative Assistant is a temp to hire position that provides assistance to patients in person and over the phone to coordinate care; assists the clinical care team members to coordinate all post-appointment follow-ups; and performs various clerical duties for physicians and nursing staff.Responsibilities:- Immediately acknowledge and greet patients and others in a positive and helpful manner, providing directions, information, and other assistance as needed. Diffuse difficult patient situations and refer patient concerns to appropriate parties- Check patients in, in a friendly, professional manner. Verify patient demographic, insurance and primary care provider (PCP) information. Provide HIPAA Privacy Notice and receipt forms as required by law. Provide and assist patients with other forms as needed, general monitoring of the waiting room- Answer telephone in a pleasant and professional manner, identifying department and name. Identify patient needs and provide assistance. Notify patients of the need to provide necessary insurance, financial and/or legal documents. Forward calls to, or accurately record messages for, physicians and other department personnel.- Release copies of prepared medical records as signed for by the patient or other authorized individuals. Provide patients with written prescriptions or other medical forms as needed upon presentation of appropriate identification.- Perform registration updates for patients in a friendly, professional manner. Verify, update, and/or enter patient demographic and insurance information with a high degree of accuracy. Make a copy of the necessary patient documents.- Review patients account and provide the necessary assistance. Process debit/credit payments by phone and in person, providing appropriate receipts. Accurately balance cash drawer at the beginning and end of shift.- Accurately schedule, reschedule, cancel and coordinate patient appointments per physician protocol. Verify patient demographic and insurance information when scheduling appointments. Contact patients 1-2 days prior to appointment to confirm appointments.- Arrange for patient transportation as needed by contacting cab companies and/or private ride services as necessary.- Sort and manage incoming and outgoing correspondence including fax and mail- Accurately complete the patient check out process ensuring that the patient is aware of needed post-appointment care and future appointments.- Track all referral orders to confirm that patients kept appointments and that the care team received the results, follow up as necessary- Other duties as assignedWorking hours: 8:00 AM - 5:00 PMSkills:- Effective verbal and written communication skills, ability to maintain an outgoing, pleasant and professional personality- Computer proficiency- Ability to perform multiple tasks in a fast-paced environment- Excellent organization, planning, and prioritization skills- Working knowledge of clinic policies and procedures related to infection control, environmental safety, and patient confidentiality.Education:High SchoolExperience:1-4 yearsQualifications:- High school diploma or Equivalent- Minimum of one year experience in a medical reception or patient care position- Knowledge or experience with health or dental plans, third-party payers, CPT and ICD coding, and medical terminology preferred- Prior Epic experience highly preferred Apply today via the apply button in the top right hand corner!Spherion has helped thousands of people just like yo

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