Manage phone calls, emails, and correspondence.Schedule and coordinate appointments, meetings, and events.Receive, route, and disperse telephone calls/messages.Prepare reports, documents, and maintain filing systems.Assists in the preparation and maintenance of confidential files in accordance with agency policy.Handle confidential information with discretion.Assist with project management and administrative tasks.Compose and type correspondence.Organizes written material and paperwork.
1-4 years
Experience as an administrative assistant or personal assistant.Proficiency in MS Office (Word, Excel, PowerPoint).Strong organizational and multitasking skills.Excellent written and verbal communication abilities.Ability to handle complex clerical tasks independently.
Knowledge of Microsoft Office, and desktop publishing software. Ability to create, edit and retrieve a wide variety of documents using the available software and hardware.Knowledge of general office practices and procedures.Knowledge of specific rules and regulations governing the process of respective areas of assignment and the ability to clearly interpret written or verbal instruction.Ability to work quickly, accurately, and independently.Typing speed of 45 correct words per minuteAbility to sit at a desk and view a display screen for extended periods of timeAbility to access file cabinets for filings and retrieval of dataAcceptable eyesight (with or without correction)Ability to work in a confidential environment.Skill in using standard office equipment, such as telephone, desktop faxing, calculator, photocopier, computer and printer.Skill in establishing and maintaining effective relationships with employees and the public.
No Degree Required
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