Spherion is seeking a highly organized, detail-oriented, and professional Administrative Operations Coordinator to work directly with the business owner in a fast-paced warehouse environment. This role is responsible for managing critical administrative, billing, inventory, and compliance-related tasks while ensuring accuracy, efficiency, and clear communication.
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A key part of this position involves high-level customer service and precise data management, including direct interaction with federal agents regarding the disposal of government agency vehicles. The ideal candidate is dependable, tech-savvy, and capable of thriving in a dynamic, detail-driven setting.
Responsibilities:
Serve as the primary point of contact for federal agents regarding vehicle disposal processes
Ensure strict adherence to compliance protocols and professional communication standards
Enter and maintain accurate vehicle data (VINs, makes, models, mileage, etc.) in internal systems
Scan, organize, and maintain physical and digital records and documentation
Prepare billing documentation and process payments through secure online portals
Generate reports using Microsoft Access and maintain inventory tracking systems
Support scheduling, reporting, and overall inventory management
Handle daily administrative duties including phone calls and vendor/customer communication
Assist with general office operations in a warehouse-based environment
Working hours: 8:00 AM - 5:00 PM
Skills:
Previous experience in administrative, operations, or coordination roles
Experience in warehouse, logistics, or inventory environments
Familiarity with billing, invoicing, or financial documentation
Automotive knowledge is a plus but not required
Experience working with government-related processes or compliance documentation
Education:
High School
Experience:
1-4 years
Qualifications:
Excellent computer literacy and PC skills
Proficiency in Microsoft Office (Word, Excel)
Ability to work with Microsoft Access and QuickBooks (or willingness to learn)
Excellent organizational skills and attention to detail
Consistent follow-through and time management abilities
Ability to manage multiple priorities in a fast-paced environment
Professional communication skills (written and verbal)
Spherion West Springfield, MA, The Top-Rated Staffing Agency in Your Area!
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Email: wspringfield@spherion.com
Phone: (413) 781-4120
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.