Spherion is seeking a highly organized, detail-oriented, and professional Administrative Operations Coordinator for a direct hire opportunity in a fast-paced warehouse environment. This position works closely with the business owner and plays a key role in administrative operations, billing, inventory tracking, compliance documentation, and customer communication.
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The ideal candidate is dependable, tech-savvy, and capable of managing multiple priorities while maintaining accuracy and professionalism. This role also involves direct communication with federal agents regarding the disposal of government agency vehicles, requiring great attention to detail and confidentiality.
Responsibilities:
Serve as the primary point of contact for federal agents regarding vehicle disposal processes
Ensure compliance with company procedures and government-related documentation requirements
Enter and maintain accurate vehicle information including VINs, makes, models, mileage, and related records
Scan, organize, and maintain physical and digital documentation
Prepare billing documents and process payments through secure online systems
Generate reports using Microsoft Access and maintain inventory tracking systems
Assist with scheduling, reporting, and inventory management activities
Handle incoming calls, emails, and communication with vendors and customers
Support day-to-day office and administrative operations within a warehouse environment
Working hours: 8:00 AM - 5:00 PM
Skills:
Previous experience in administrative, operations, or coordination roles
Experience in warehouse, logistics, or inventory environments
Familiarity with billing, invoicing, or financial documentation
Automotive industry knowledge is a plus
Experience working with government-related processes or compliance documentation preferred
Education:
High School
Experience:
1-4 years
Qualifications:
Computer and PC proficiency
Proficiency in Microsoft Office, including Word and Excel
Experience with Microsoft Access and QuickBooks, or willingness to learn
Excellent organizational skills and attention to detail
Ability to prioritize tasks and manage multiple responsibilities effectively
Professional written and verbal communication skills
Dependable with excellent follow-through and time management abilities
Spherion West Springfield, MA, The Top-Rated Staffing Agency in Your Area!
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Email: wspringfield@spherion.com
Phone: (413) 781-4120
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.