Records & Documentation: Maintain the membership directory, update official association records in designated property management software, secure all corporate filings, permits, licenses, and draft office processes or procedures manuals.Governance & Meetings: Prepare and mail statutory notices, agendas, proxies, and meeting packages; determine notice timelines and calculate voting quorums; attend Board and Member meetings, draft minutes, and coordinate audit, FHA, or workers' compensation reporting.Resident Services & Communications: Serve as the primary point of contact for resident inquiries, complaints, and facility or clubhouse reservations; publish community updates across websites, bulletin boards, and common area physical boards; meet and welcome new residents.Unit Transfers & Leasing: Process property transfer and lease applications, conduct credit and background checks in accordance with governing documents, and advise the Board on approvals.Financial & Accounting Support: Collect and deposit assessment checks and fees; calculate estoppel certificates; monitor accounts receivable and issue late notices; code and review invoices for Board approval; run checks for signers; assist bookkeepers with payroll, delinquency reports, monthly financial statements, and annual reserve or budget planning.Operations & Compliance: Maintain vehicle, guest, pet, and emergency vendor contact registries; purchase office supplies, keys, and security fobs; enforce rules under Board guidance; issue violation notices; liaise with legal counsel on record inspections.Facilities, Maintenance & Projects: Conduct daily physical inspections of community property; schedule component replacements; coordinate required fire safety, elevator, pool, generator, dock, and insurance inspections; collect vendor W-9s and Workers' Compensation policies; supervise contractors and project bids.Emergency & Hurricane Preparedness: Remain accessible during declared local emergencies, implement the community Hurricane Preparedness Program, coordinate pre-storm vendor preparation, conduct post-storm damage assessments, and direct cleanup operations.
0-1 years
Active Florida Community Association Manager (CAM) license in good standing with the DBPR (or willingness to obtain)Prior experience in residential community association management (HOA or Condominium)Familiarity with property management software platforms, digital record systems, and board governance processesKnowledge of Chapter 468, Part VIII, and Chapter 720 or 718 Florida Statutes
Strong organizational skills with hands-on experience maintaining official records, directories, and compliance filesWorking knowledge of basic bookkeeping practices, including processing invoices, bank deposits, accounts receivable, and payroll coordinationExcellent written and verbal communication skills for resident relations, vendor coordination, and meeting preparationAbility to inspect community facilities daily, track vendor insurance requirements, and oversee maintenance contractorsReadiness to remain reachable during emergency conditions and actively participate in hurricane response operations
No Degree Required
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