The Purchasing Clerk is responsible for supporting the procurement process of goods and services for the retirement community. This role involves processing purchase orders, maintaining vendor relations, ensuring cost-effective purchasing, and utilizing strong administrative skills to maintain accurate records. A professional, service-oriented attitude is essential for interacting with both internal departments and external vendors.
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Responsibilities:
Serve as a primary point of contact for external vendors and internal staff regarding orders, pricing, and deliveries.
Good customer service, phone skills a plus / Previous phone skills a plus: Communicate professionally and courteously via phone and email to obtain quotes, address inquiries, and resolve issues (e.g., shortages, late deliveries, or damaged goods).
Maintain and update vendor contact information, contracts, and pricing databases.
Maintain meticulous and organized purchasing files, records, and documentation (both physical and electronic).
Moderate Excel experience required: Utilize Microsoft Excel to manage pricing spreadsheets, track expenses, reconcile purchasing card statements, and generate basic purchasing reports.
Microsoft Suite experience preferred: Effectively use other Microsoft Office applications (e.g., Word, Outlook) for professional correspondence and document creation.
Assist in periodic inventory counts and ensure proper stock levels are maintained to support the community's operations.
Working hours: 8:00 AM - 5:00 PM
Skills:
Microsoft Suite experience preferred: Familiarity with Microsoft Word and Outlook.
Education:
High School
Experience:
1-4 years
Qualifications:
Moderate Excel experience required: Proven proficiency in spreadsheet creation, basic formulas, and data management in Microsoft Excel.
Strong attention to detail and a high degree of accuracy in data entry and record-keeping.
Good customer service, phone skills a plus: Demonstrated ability to interact professionally and pleasantly with vendors, residents, and staff.
Previous purchasing skills a plus: Knowledge of basic purchasing and inventory control concepts.
Excellent organizational, time management, and problem-solving skills.
Please call 325-944-4006 to set up an interview.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).