Are you meticulous, organized, and thrive in a fast-paced administrative environment? We are looking for a dedicated and detail-oriented Post Closing Team Administrator (PCA) to manage the critical final steps of our closing process for a client.
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The Post Closing Team Administrator is responsible for the overall collection, distribution, and completion of all closing documents. This crucial position ensures the accuracy and completeness of all incoming and outgoing documents through thorough review. The PCA is key to keeping our closing process running smoothly and efficiently.
Responsibilities:
Document Management & Verification:
Review all incoming DMV work received from Closing Advocates to ensure correctness and proper completion.
Ensure all necessary documents are available for DMV work.
Track and maintain updates on all DMV work submitted to the Sarasota Tax Office.
Process and prepare completion packets once DMV work is returned.
Open and assign incoming USPS mail (titles/lien releases) to the correct deal folder, update deal notes, and modify staging status.
Send USCG paperwork via fax or email.
Title & Lien Release Coordination:
Make daily calls to banks (within 5 business days) to check the status of titles and lien releases.
Proactively review all waiting on banks to ensure titles or liens have not been pending for more than 15 business days.
Get electronic titles printed out once the lien has been released via fax to the DMV.
DMV and Title Processing Support:
Prepare and drop off DMV work to the Sarasota Tax Office for processing.
Assist the Closing Advocates in obtaining titles and lien releases.
Assist the closing team in preparing requests for duplicate titles.
Send documents to the correct DMV office when a duplicate title is needed.
Contact DMV offices to determine requirements for requesting a duplicate title and advise the closing team accordingly.
Assist the closing team in notarizing documents as needed.
Working hours: 8:00 AM - 6:30 PM
Skills:
2 or more years of experience in sales customer service operations.
Bachelor's degree is preferred.
Education:
High School
Experience:
1-4 years
Qualifications:
Accountability: Direct accountability for reviewing documents to ensure accuracy and completeness.
Attention to Detail: Meticulous approach to verifying DMV work and closing documents.
Communication: Ability to make daily bank calls and communicate clearly with the Closing Advocates, Accounting Team, and Help Center Team.
Organization: Strong organizational skills to track all DMV work and manage incoming mail and documents.
If you are ready to take ownership of a critical administrative function and ensure every deal is completed with precision, apply today! We look forward to reviewing your qualifications.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).