event & administrative coordinator.

If you thrive in fast-paced environments, love coordinating details, and enjoy being the go-to person on event day, we want to hear from you!

Responsibilities:
What You'll Do
1. Event Planning & Coordination
Bring Ideas to Life: Assist in planning and executing program events, engagement functions, and special celebrations.
Keep Projects on Track: Coordinate event timelines, task lists, and milestones to ensure every deadline is seamlessly met.
Manage Logistics: Handle vendor communications and coordinate critical logistics, including venue setups, catering, parking, signage, equipment, and event materials.
Maintain Workflows: Keep event planning documents, checklists, and status reports up-to-date.
2. Communications & Marketing Support
Spread the Word: Draft and distribute event invitations, reminders, confirmations, and follow-ups.
Digital Upkeep: Assist with event webpages, registration portals, and promotional materials.
Showcase Highlights: Support social media efforts by gathering event photos, highlights, and updates, while collaborating with internal communications teams.
3. Onsite Event Day Execution
Be the Face of the Event: Provide hands-on onsite support, including attendee registration, guest assistance, and troubleshooting.
Setup & Breakdown: Assist with the physical setup and breakdown of event spaces, ensuring name badges, signage, and supplies are ready to go.
Keep Things Moving: Help monitor schedules, assist speakers/presenters, and ensure a seamless experience for guests.
4. Administrative & Operations
Track Details: Organize event files, track invoices, process purchase requests, and keep sponsorship records accurate.
Analyze & Report: Help prepare post-event summaries, evaluations, and reports to measure success.
Team Support: Pitch in on special administrative projects to support broader industry engagement initiatives.

Working hours: 8:00 AM - 5:00 PM

Skills:
Relevant Experience: Prior experience in event planning, hospitality, customer service, or administrative coordination.

Education:
High School

Experience:
1-4 years

Qualifications:
What We Are Looking For
Relevant Background: Prior experience in event planning, administrative coordination, hospitality, or customer service.
Organizational Mastery: Exceptional attention to detail with a proven ability to prioritize tasks and meet tight deadlines.
Communication Skills: Strong written and verbal communication skills.
Tech-Savvy: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with event management or registration platforms.
Collaborative Spirit: Ability to work independently when needed, while easily collaborating with diverse teams and stakeholders.


Ready to Apply?
If you're ready to step into a hands-on role where no two days are the same, submit your resume today to get started!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).