Are you a highly organized and proactive administrative professional ready to be the backbone of a successful law firm? Spherion Staffing and Recruiting is partnering with a growing, law firm in Naples, Florida, to find an experienced Office Administrator/Executive Assistant. This is a fantastic opportunity to use your operational skills to support the firm's leadership and maintain a smooth, professional office environment, helping both the firm and your career get to a better place.
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Responsibilities:
This position requires strong organizational skills, juggling firm operations, and providing high-level administrative support to the managing partner and attorneys. Your responsibilities include:
Oversee daily office operations, including managing supplies, equipment, and vendor coordination.
Serve as the primary administrative support to the managing partner and attorneys.
Manage complex calendars, appointments, meetings, and detailed travel arrangements.
Prepare professional correspondence, meeting notes, and internal communications.
Assist with client intake, conflict checks, and digital document management.
Maintain accurate administrative records related to HR, billing, and firm operations.
Support basic bookkeeping functions, including QuickBooks data entry, expense tracking, and invoice review.
Coordinate staff schedules, training, and internal communications.
Assist with the implementation of office policies, procedures, and technology updates.
Working hours: 8:00 AM - 5:00 PM
Skills:
Previous experience in a law firm or professional office setting.
Bilingual proficiency in English and Spanish.
Education:
High School
Experience:
1-4 years
Qualifications:
Minimum of 3 years of administrative or executive assistant experience.
Strong proficiency with Microsoft Office, QuickBooks, and document management systems.
Excellent written and verbal communication skills.
Highly organized with the proven ability to manage multiple priorities and deadlines.
Demonstrated discretion and professionalism in handling confidential information.
Strong attention to detail and proactive problem-solving skills.
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We offer weekly open interviews Mondays thru Fridays 9:30am-11:30am and then 1pm-2:30pm
Walk-ins welcome, want to skip the wait....
Call us at 239-494-3044 or send us a text today at 239-263-2998 to schedule an interview! We are located at:
4964 Tamiami Trail North
Naples, FL 34103
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).