This is an exciting opportunity to manage diverse responsibilities, ensuring smooth operations and contributing directly to our success in both government and commercial sectors.
Responsibilities:
Financial Management:
Full cycle Accounts Payable (AP) and Accounts Receivable (AR).
Reconciling company accounts with precision.
Assisting with tax payments and returns.
Preparing and filing essential financial documents.
Proficiency in QuickBooks is REQUIRED.
Familiarity with AIA progress billing is essential.
Contract & Bid Management:
Managing documentation for government and commercial contracts.
Conducting bid analysis and preparing comprehensive bids.
Maintaining a meticulous proposal log and calendar.
Operational & Administrative Oversight:
Scheduling and coordinating all company meetings and project starts, keeping management informed of key dates.
Handling all incoming tickets, logging, and billing them weekly.
Ensuring compliance with DOT regulations and managing Blanket Permits.
Human Resources:
Taking charge of various HR duties.
Assisting in the establishment and management of 401K and health benefits programs.
Leadership & Collaboration:
Providing effective leadership and guidance to other office employees.
Utilizing your excellent interpersonal skills to foster a positive and productive work environment.
Working hours: 8:00 AM - 5:00 PM
Skills:
Exceptional ability to multitask and manage competing priorities effectively.
Organizational skills with a meticulous attention to detail.
Excellent written and verbal communication skills.
A natural leader with excellent interpersonal abilities.
Education:
High School
Experience:
4-7 years
Qualifications:
Proven experience in an office management or similar role with an emphasis on financial responsibilities.
REQUIRED: Demonstrated proficiency in QuickBooks.
Experience with AIA progress billing.
Familiarity with government and commercial contracts, including bid preparation and analysis.
Knowledge of DOT regulations and Blanket Permits.
Apply online at www.spherion.com/apply
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).