Are you a dependable, detail oriented professional looking to support a thriving local business community and take your career to a better place? Spherion Naples is seeking a Part-Time Administrative & Office Assistant for an on site, temporary assignment in Naples, FL through December 2026. In this engaging role, you will serve as the welcoming face of the office, delivering exceptional customer service while managing smooth daily operations and essential administrative functions.
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This position is ideal for an organized communicator who thrives in a collaborative, professional environment. You will work closely with leadership to manage front office operations, handle daily correspondence, prepare membership mailings, and assist with key program logistics. If you take pride in proactive problem solving, maintaining a polished workplace, and making a positive local impact, this opportunity offers a fantastic way to sharpen your administrative expertise with a supportive team.
Responsibilities:
Welcome members, investors, visitors, and vendors with an attentive, courteous, and professional approach while maintaining a clean, visitor ready reception area.
Answer incoming phone calls, route inquiries, manage assigned email inboxes, and accurately take messages.
Process, distribute, and prepare incoming and outgoing mail, packages, and deliveries.
Receive checks and payments, maintain the established check tracking log, and route financial items promptly to designated personnel.
Assemble, print, verify, and distribute monthly bulk mailings for membership renewal invoices and reminders.
Maintain shared spaces, including conference rooms, the lobby, and kitchen areas, performing light upkeep and resetting rooms for scheduled meetings.
Monitor office supply inventories and assist with restocking as needed.
Provide general administrative support, including data entry, scanning, filing, basic scheduling, and meeting material preparation.
Assist with routine database updates, organizational recordkeeping, and occasional event logistics.
Working hours: 10:00 AM - 4:00 PM
Skills:
Previous experience in administrative support, front desk reception, or customer service.
Strong organizational habits with the ability to prioritize tasks, adapt to shifting daily needs, and work independently.
Proven track record of handling confidential information and financial documents with sound judgment and discretion.
Education:
No Degree Required
Experience:
0-1 years
Qualifications:
Proficiency with Microsoft Office applications, specifically Outlook and SharePoint, as well as general database tools.
Ability to maintain a consistent, professional demeanor and communication style suitable for a business office setting.
Excellent verbal and written communication skills for routing phone calls, handling email correspondence, and greeting visitors.
Strong attention to detail when logging payments, preparing bulk mailings, and managing documentation.
Ability to perform routine computer and desk work, stand or walk throughout the office, and lift or move office supplies up to 25 pounds.
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We offer weekly open interviews Mondays thru Fridays 9:30am-12noon and then 1pm-2:30pm
Walk-ins welcome, want to skip the wait...
Call us at 239-494-3044 or send us a text today to schedule an interview! We are located at:
4964 Tamiami Trail North
Naples, FL 34103
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).