Are you an organized, detail-oriented professional looking to advance your career with a premier firm? Spherion Naples is seeking a proactive Records Assistant and Digital Specialist in Naples, FL! In this engaging role, you will support critical records management and digital imaging functions while helping streamline daily office operations. From creating and updating client files to managing digital document folders in iManage, your work will keep operations running smoothly and efficiently. If you thrive in a fast paced environment where your dedication makes a direct impact and helps build a better workplace, we want to hear from you!
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Responsibilities:
Assist with managing physical and digital records for multi office locations, ensuring all client files, file additions, and original document envelopes are handled accurately.
Respond promptly to records requests, inquiries, and file retrieval needs from attorneys, coordinators, and administrative staff.
Coordinate the request, processing, and return of files to and from off site storage, including scheduling vendor pick ups.
Perform routine digital management duties, including scanning statements, maintaining digital statement folders in iManage, and routing copies appropriately.
Assist with semi annual file room purges, shelf shifts, and maintaining an organized, fully stocked file room.
Provide backup support for general office services and reception as needed.
Working hours: 8:00 AM - 5:30 PM
Skills:
One to two years of prior records management, filing, or office administration experience.
Previous experience using iManage or similar document management systems.
Ability to work independently under pressure and prioritize multitasking in a fast paced setting.
Education:
High School
Experience:
1-4 years
Qualifications:
High school diploma or GED equivalent.
Proficiency with Microsoft Office programs, including Outlook.
Exceptional organizational skills, high attention to detail, and strong written and verbal communication abilities.
Physical ability to handle routine bending, squatting, climbing stairs, and lifting boxes up to 30 lbs.
Flexibility to work a 40 hour work week with occasional overtime and travel between local offices when necessary.
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We offer weekly open interviews Mondays thru Fridays 9:30am-12noon and then 1pm-2:30pm
Walk-ins welcome, want to skip the wait...
Call us at 239-494-3044 or send us a text today to schedule an interview! We are located at:
4964 Tamiami Trail North
Naples, FL 34103
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).