- Provide Administrative/Clerical support, maintain a calendar and makes appointments, establishes priorities. - Screens and routes all incoming calls and mail.- Handles those items that require personal attention or response.- When an Associate is absent, keeps him/her apprised of messages, visits, correspondence or concerns which must be handled urgently.- Coordinates meetings including time, location, parking arrangements, travel for outside visitors, including luncheon and dinner meetings. - Develops, compiles and/or organizes any required materials, as needed.- Assists in fulfillment of his/her responsibilities as research administrator, keeping him/her informed of the status of and progress of on-going activities.- Responsible for information management to ensure required deadlines are met.- Maintains records and files.- Research and Innovation including various organizations or committees.- Maintains a computerized contact and address database, coordinates mailing of correspondence and mass mailings.- Coordinates all travel arrangements, including research travel; secures hotel reservations, airline reservations, rental cars, required meeting/conference registrations, travel authorization requests, itineraries, meeting and conference presentation materials and travel reimbursement requests.- Coordinates reporting compliance of all centers and institutes.- Maintains all files, requests submission of updates and responses from center directors and assists in preparing responses.
4-7 years
- Ability to prioritize tasks and work with various demands of their time, and personalities.- Ability to use your own judgment in decision making without input from the supervisor.- Ability to perform assigned tasks without supervision.- Ability to plan, organize and coordinate work assignments.- Ability to communicate clearly and effectively both verbally and in writing.- Ability to work in a team oriented environment.- Ability to function under stressful circumstances.
- High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.- Proficient in Microsoft Office applications, specifically, Word, Excel, and Outlook.- Must exercise confidentiality with sensitive information or data.- Ability to handle telephone calls in a courteous and professional manner.- Ability to compose routine correspondence.- Ability to establish and maintain effective working relations with others.- Ability to organize files and other records.- Knowledge of office procedures, grammar usage and basic math.- Ability to interact cordially with co-workers to accomplish common tasks.- Excellent communication and customer service skills required.- Ability to work with frequent interruptions is required.
High School
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