Are you a detail-driven administrative professional who thrives in a dynamic, mission-focused environment? Spherion is seeking a Remote Administrative Program Support Specialist to provide critical administrative and program coordination to two key state bureaus: the Bureau of Programs and Policy (BPP) and the Bureau of Quality and Oversight (BQO).
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This fully remote, long-term contract position offers 4 weeks of paid time off per year and the opportunity to be part of a high-impact public service team - all from the comfort of your Wisconsin-based home.
As a central hub of support for leadership and staff across BPP and BQO, you'll coordinate daily operations, support policy implementation, streamline communication, and manage key logistics. You'll play a vital role in ensuring the smooth functioning of internal processes, IT systems, document management, and stakeholder relations.
You'll work independently and collaboratively, taking initiative on complex tasks and helping the organization work smarter, not harder.
Responsibilities:
Program & Administrative Support (50%)
- Serve as a liaison for internal and external inquiries; draft and review correspondence
- Organize virtual and in-person meetings; manage agendas, logistics, and follow-ups
- Format, proof, and distribute professional communications
- Arrange travel and review contracts with hotels or vendors
- Support procurement, contracting, and distribution of priority documents
Technology & Communication Coordination (20%)
- Manage IT requests, equipment tracking, and system access
- Coordinate digital communications and internal/external web content
- Maintain SharePoint and tech inventory; create surveys and visual materials
Policy, Procedure & Records Management (20%)
- Develop standard operating procedures and administrative forms
- Organize and maintain filing systems and electronic directories
- Assist with policy updates, data tracking, and documentation compliance
Confidential Administrative Support (10%)
- Support onboarding, office logistics, and confidential document management
- Maintain calendars, assist with scheduling, and act as a backup to other admin staff
- Lead or assist with special projects in Long-Term Care programs
Working hours: 8:00 AM - 5:00 PM
Skills:
- Experience supporting complex teams or governmental programs is a plus
- Knowledge of Wisconsin's human services or long-term care systems is desirable
Education:
Bachelors
Experience:
1-4 years
Qualifications:
- Exceptional organizational and multitasking skills
- Strong verbal and written communication abilities
- Proficiency in MS Office Suite, SharePoint, and virtual meeting platforms
- Ability to handle confidential information with professionalism
Why Work with Spherion?
- Long-term contract stability
- Fully remote work for Wisconsin residents
- Generous 4 weeks of PTO per year
- Opportunity to support public service initiatives that make a difference
- Collaborative and mission-driven work environment
Ready to bring your administrative expertise to a team that values precision, service, and progress? Apply now and make your mark as a key contributor to Wisconsins public programs all from the comfort of home.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).