We are seeking a detail-oriented and organized Architectural Billing Associate to support accounting and project management teams. This individual will be responsible for entering billing data, producing reports, and maintaining accurate records using ArchiOffice, QuickBooks, and Excel. The ideal candidate will have experience in architectural or professional services billing and be proficient in Microsoft Office and QuickBooks.
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Responsibilities:
Enter billing data into ArchiOffice, QuickBooks, and Excel for all active projects
Maintain and update project backlog and financial tracking spreadsheets
Generate and distribute weekly Accounts Receivable (A/R) reports for all current projects
Collaborate with project managers and accounting staff to ensure accurate billing and documentation
Assist with invoice generation, tracking payments, and resolving billing discrepancies
Maintain electronic and hard copy filing systems related to billing and project documentation
Ensure compliance with internal billing processes and client contract terms
Working hours: 8:00 AM - 5:00 PM
Skills:
Experience in architectural or design firm billing procedures
Familiarity with project management or time-tracking software
Education:
High School
Experience:
4-7 years
Qualifications:
2+ years of billing or administrative experience, preferably in an architectural, engineering, or professional services environment
Proficiency with ArchiOffice (preferred), QuickBooks, Excel, and Microsoft Word
Strong organizational skills and attention to detail
Ability to work independently and manage multiple tasks simultaneously
Excellent communication and interpersonal skills
Thank you for applying today. Following a completed application, all qualified candidates will be contacted within 2 days. Let's Get to Work!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).