executive assistant.

Responsibilities:
Manage and maintain Outlook calendar, coordinating internal and external meetings.
Prepare, draft, and proofread various documents, including invoices, reports, memos, letters, financial statements, and legal fillings.
Answer, screen, and direct incoming phone calls in a professional manner.
Set up and coordinate meetings, conferences, and appointments with clients, vendors, and visitors.
Perform general clerical duties, including copying, scanning, faxing, mailing, and filing.
File and retrieve organizational documents, records, and reports.
Compile, transcribe, and distribute minutes of meetings.
Make complex travel arrangements and compose detailed itineraries for both corporate and personal travel, including multi-leg trips and international travel.
Assist with the overall maintenance and organization of the office intermittently when required.
Provide administrative and logistical support for Board of Directors and committee meetings, including scheduling, document preparation, and meeting coordination.
Handle sensitive financial matters, banking activities and confidential legal filings.
Coordinate personal errands and household-related tasks, including vendor management, household scheduling, and related duties.
Maintain strict confidentiality in all aspects of client, staff, agency, and personal information.
Perform other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

Skills:
General knowledge of commercial real estate, development, multifamily, and hospitality industries preferred.

Education:
Associate

Experience:
7-10 years

Qualifications:
High school diploma or GED required; Bachelor's degree preferred.
Minimum of 7 years of experience in administrative, executive assistant, or office management roles.
Strong proficiency in Microsoft Word, Excel, and Outlook.
Exceptional grammar, editing, and written communication skills.
Excellent communication skills and professional phone etiquette.
Demonstrated ability to handle sensitive information with discretion.
Strong organizational and time-management sills with attention to detail.
Familiarity with principles and practices of office management and organization.


Apply now!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).